What are the responsibilities and job description for the Building Manager position at Spices USA?
BUILDING MANAGER
Position Summary
We are seeking a dedicated, hands-on Building Manager to oversee daily operations, resident services, contractor coordination, and the ongoing maintenance and security of our property. Reporting directly to the Property Manager, this position combines concierge-level resident interaction with facility oversight responsibilities to ensure the building operates efficiently, safely, and to a high standard of presentation.
Key Responsibilities
1. Resident & Guest Services
- Serve as a primary point of contact for residents and visitors, providing a welcoming and professional presence.
- Coordinate move-ins, move-outs, and facilitate access to units for residents, cleaners, and repair personnel.
- Assist residents with packages, inquiries, and general support.
- Manage access control devices (e.g., keys, remotes) and maintain accurate inventory.
2. Facility Maintenance & Cleaning
- Perform regular cleaning and upkeep of all common areas to ensure cleanliness and presentation.
- Conduct routine inspections of the property and residential units to identify and address maintenance concerns.
- Complete basic repair work (e.g., lighting, plumbing) and procure supplies as needed.
- Maintain up-to-date logs of all inspections, maintenance schedules, licenses, and permits.
3. Contractor & Vendor Oversight
- Coordinate and monitor tradespeople and service providers to ensure quality performance and adherence to the building policies.
- Oversee scheduling and use of building amenities such as elevators during moves and deliveries.
- Keep detailed records of contractor activity and performance.
4. Security & Emergency Preparedness
- Monitor entryways, parking areas, and public spaces to ensure safety and proper function.
- Maintain building security and implement protocols for emergencies, including extreme weather.
- Address unauthorized access or suspicious behavior in accordance with building protocols.
5. Communication & Administration
- Report significant issues to the Property Manager or Board promptly and follow up on resolutions.
- Keep organized records of incidents, service requests, and vendor interactions.
Work Schedule & Expectations
- Standard work hours: Monday to Friday, start between 8:00 AM to 5:00 pm
- Must be visibly present and available during work hours.
- On-call availability outside regular hours for time-sensitive or emergency issues.
Qualifications
- High School Diploma or GED
- Experience in Property or Facilities Management
- 2–5 years in building management, maintenance supervision, or a related role.
- Prior experience in residential, multifamily, or condominium buildings is highly valued.
- Basic Maintenance Skills
- Ability to perform light repairs (plumbing, electrical, HVAC troubleshooting, painting, etc.).
- Understanding of cleaning standards and janitorial routines.
- Strong Customer Service Skills
- Ability to interact professionally with residents, vendors, and guests.
- Organizational and Administrative Abilities
- Experience managing maintenance schedules, vendor coordination, service logs, and inspections.
- Competency with spreadsheets, email, and mobile apps for scheduling and reporting.
- Availability for On-Call/Emergency Work
- On-call or respond to urgent after-hours issues.
Licensing Requirements
- Driver’s License
- A valid Florida driver’s license is often required for transporting tools, meeting vendors, or working across multiple properties.
Preferred or Beneficial Certifications
- OSHA Safety Training (10- or 30-hour certification)
- HVAC Certification (EPA 608)
- Certified Apartment Maintenance Technician (CAMT)
- Building Operator Certification (BOC)
- CPR/First Aid Certification (especially in residential settings)
Personal Traits & Soft Skills
- Reliability and responsiveness
- Hands-on, proactive problem-solving attitude
- Detail-oriented with a strong sense of accountability
- Ability to work independently and prioritize tasks effectively
Optional Language
- Bilingual English/Spanish may be preferred or considered a plus.
To Apply
Please submit your resume and a brief cover letter outlining your experience and why you’re a good fit for this role.
Compensation package includes base salary, an oceanfront condominium, including utilities, cell phone, and internet