What are the responsibilities and job description for the Documentation Manager position at Spencer Ogden?
Position: Documentation Management
Location: Raleigh, NC (Hybrid – 3 days onsite / 2 remote)
Duration: 6-month contract to hire
Overview:
We’re supporting a leading organization in the energy and infrastructure space seeking a Document Management Specialist to join a high-performing project team. This individual will play a key role in managing project documentation, ensuring seamless information flow across internal teams and external stakeholders, and supporting large-scale project execution.
This is a great opportunity for someone with strong organizational skills and experience in document control, information management, or project coordination, ideally within construction, EPC, or power environments.
Key Responsibilities
- Coordinate and manage technical documentation and information flow across project stakeholders
- Oversee document control processes, including tracking, submission schedules, and external data exchange
- Support contract review related to documentation and information management requirements
- Ensure adherence to project information standards, workflows, and governance
- Act as a liaison between internal teams and external partners to maintain consistent communication and data flow
- Train and support project teams on tools, systems, and process updates
- Assist in implementing and improving digital workflows, BIM methodologies, and data management processes
- Maintain oversight of data security processes (non-cyber) and document integrity
What We’re Looking For
- 3 years of experience in document management, information management, or project coordination
- Experience working on large-scale projects (construction, infrastructure, EPC, or power preferred)
- Familiarity with Document Management Systems (DMS) or Information Management Systems (IMS)
- Strong understanding of project workflows, data handling, and documentation processes
- Ability to manage multiple projects and priorities simultaneously
- Excellent communication skills and a team-oriented mindset