What are the responsibilities and job description for the AR COORDINATOR position at Speedling Inc?
Who We Are:
At Speedling we are motivated by our customers’ success. We understand the vegetables in our greenhouses are the same veggies at home on our table. We take pride in knowing the flowers we grow will be seen in stores across the country. We understand our EPS facility gives local fish farmers the containers they need to ship their products across the country and expand their business.
Over 55 years of experience as an industry leader gives us the knowledge and ability to provide for our customers’ ever-growing needs for high-quality young transplants and EPS products.
Every day we look to improve, innovate, and achieve our goal of providing quality products at the best possible price and value for our customers.
The agricultural industry is unique in its camaraderie, the desire to see success across the industry – we want to be a part of your success. At Speedling, we are here to help you grow.
This position is for you if:
- You are a master communicator with 2 -3 years of experience in accounts receivable, billing and collections.
- You have an upbeat attitude and a customer-focused mindset and also enjoy puzzle building.
- You are detail-oriented with strong organizational skills.
Job Summary:
We are seeking a detail-oriented and proactive Accounts Receivable Coordinator to support our accounting operations and maintain strong customer relationships. This role works closely with Sales, Customer Service, and internal departments to ensure customer accounts remain in good standing while efficiently managing invoicing, collections, credits, and payment processing activities.
Summary of essential job functions:
- Review new customer applications and evaluate creditworthiness
- Ensure all required documentation is received before establishing new accounts
- Recommend appropriate credit limits and obtain approvals
- Process customer invoices for all company locations
- Review invoice pricing, freight, and box charges for accuracy
- Monitor customer accounts and manage credit holds as needed
- Record customer payments and cash receipts accurately and timely
- Research and resolve unapplied payments
- Process customer credits and claims while maintaining reconciliation records
- Review write-off requests for proper authorization
- Respond to customer and internal inquiries regarding invoices and discrepancies
- Monitor and report on past due accounts
- Manage collection activities with customers, internal sales teams, management, and outside agencies
- Lead monthly AR committee meetings
- Produce monthly customer statements and AR reports
- Participate in shipping and operational meetings
- Assist with ERP system process improvements and implementation efforts
- Support month-end closing activities, including finance charges and accrual calculations
- Develop and maintain standard operating procedures and workflow documentation
- Foster professionalism, teamwork, and a positive work environment
Minimum Requirements:
- 2–3 years of experience in accounts receivable, billing, and collections
- Knowledge of general accounting procedures and principles
- Strong computer and data entry skills
- Advanced proficiency in Microsoft Excel
- Highly organized with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines
- Excellent communication and customer service skills
- Ability to work independently with minimal supervision
- Strong collaboration skills with employees, management, customers, and external partners
- Problem-solving mindset with a commitment to accuracy and efficiency
What we offer:
Our Employees are our #1 Asset! Speedling offers a competitive salary, mentoring with amazing people, medical, dental, company-paid life insurance, pet insurance, 401(k) plan with a healthy company match, paid vacation and holidays.