What are the responsibilities and job description for the Payroll Accountant position at SpectrumCareers?
Our client, a mission-driven nonprofit organization, is seeking a Payroll Accountant to manage and administer payroll operations while ensuring compliance with federal, state, and local regulations. This role plays a critical part in supporting employees and advancing the organization’s mission through accurate, timely payroll processing and reporting.
Key Responsibilities
- Process bi-weekly or semi-monthly payroll for salaried and hourly employees
- Ensure compliance with federal, state, and local payroll tax regulations
- Prepare and post payroll journal entries and related account reconciliations
- Manage payroll tax filings, W-2s, and year-end reporting
- Administer employee deductions, benefits, garnishments, and leave balances
- Coordinate with HR on new hires, terminations, pay changes, and benefits updates
- Maintain payroll records and documentation in accordance with nonprofit and grant requirements
- Support audits, grant reporting, and internal reviews related to payroll
- Respond to employee payroll inquiries in a timely and professional manner
- Assist with process improvements and payroll system enhancements
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field
- 3–6 years of payroll and accounting experience
- Nonprofit or grant-funded environment experience preferred
- Strong knowledge of payroll taxes, wage and hour laws, and compliance requirements
- Experience with payroll systems (ADP, Paychex, UKG, or similar)
- Solid Excel skills and attention to detail
- CPP certification a plus