What are the responsibilities and job description for the Billing Specialist position at Spectrum Staffing Services?
SUMMARY
This temporary opportunity focuses on maintaining critical billing operations to ensure consistent cash flow and prevent invoicing delays. The role is centered on executing core billing functions, supporting project teams, and ensuring accuracy across all financial transactions. The ideal candidate will be detail-oriented, proactive, and capable of managing billing workflows with minimal oversight in a project-based, billable-hours environment.
RESPONSIBILITIES
- Generate and prepare draft invoices using project-specific billing terms within an ERP system
- Review billing drafts to confirm accuracy of labor hours, expenses, subcontractor costs, and applicable rate structures
- Partner with project managers to validate employee timesheets and ensure billable hours are correctly captured
- Apply contract terms such as fee caps, percentage completion, and fixed or scheduled billing structures
- Adjust billing details and extensions based on internal guidance
- Finalize invoices, distribute to clients, and resolve any billing discrepancies or client inquiries
- Review and validate invoices submitted by subcontractors for accuracy and compliance
- Post completed billing transactions to the general ledger while maintaining organized financial records
QUALIFICATIONS
- Hands-on experience with ERP systems, preferably Vantagepoint (or similar project-based ERP platforms)
- Background in environments with billable hours such as architecture, engineering, legal, or similar professional services
- Experience collaborating with project managers to review timesheets and generate client invoices
- Strong understanding of billing structures including time & materials, lump sum, and percent complete
- Knowledge of state and federal invoicing requirements across multi-state projects
- Ability to troubleshoot billing issues and communicate effectively with internal teams and clients
- High attention to detail with strong organizational and time management skills
BENEFITS
- Opportunity to step into a high-impact role that directly supports revenue flow and business operations
- Build expertise in specialized project-based billing and ERP systems like Vantagepoint
- Short-term assignment with potential for additional project-based work or extended opportunities
- Exposure to complex, multi-state billing processes and compliance requirements
- Work closely with project leadership and gain valuable cross-functional experience in a fast-paced environment
COMPENSATION: $25-30 per hour
Salary : $25 - $30