Fleet Coordinator

Job Summary

The Title Coordinator supports the Fleet Operations team by assisting with title management activities related to company-owned rolling stock. This role plays a key part in ensuring the accurate transfer, collection, organization, and secure handling of vehicle titles. The Title Coordinator works closely with internal stakeholders to receive, reconcile, scan, upload, and document all title-related transactions in support of centralized fleet operations.

Key Responsibilities

• Assist with the transfer and collection of rolling stock titles to the corporate office.
• Receive, reconcile, and verify title documentation for accuracy and completeness.
• Scan, upload, and index title documents into designated systems or databases.
• Maintain organized and secure records of all title transactions.
• Track title movement and status, ensuring proper documentation and audit readiness.
• Support the Fleet Operations team with administrative and project-related tasks as needed.
• Communicate with internal departments and external partners regarding title documentation.
• Adhere to company policies, procedures, and compliance requirements related to document security and record retention.

Qualifications

• High school diploma or equivalent required; associate’s degree or relevant coursework preferred.
• Prior experience in administrative support, document management, or fleet/vehicle-related roles is a plus.
• Strong attention to detail and organizational skills.
• Ability to handle confidential documents with discretion and accuracy.
• Proficiency with basic office technology, including scanners and document management systems.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.