Fleet Admin

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Fleet Admin is responsible for performing a variety of job duties such as reviewing and routing CADRs, EERPs, Disposals, and Asset Transfers. Also, assist with data entry of assets with specific Division information, procurement, and disposal of equipment. This position supports the Fleet team and works with personnel within various departments. The Fleet Coordinator supports the daily operations and compliance of our vehicle and equipment fleet. This role plays a critical part in maintaining fleet efficiency, safety, and regulatory compliance in alignment with company and industry standards.

• Coordinate maintenance schedules, inspections, and service records for company vehicles and equipment.
• Ensure fleet compliance with DNV standards, including safety inspections, certification tracking, and documentation management.
• Assist with internal and external audits by preparing reports, inspection records, and maintenance logs in accordance with DNV guidelines.
• Monitor fleet tracking systems, fuel usage, and mileage logs to support operational efficiency.
• Maintain accurate and up-to-date records in fleet management systems, including registration, insurance, and service history.
• Communicate with vendors and service providers to ensure timely maintenance and repairs.
• Support procurement and decommissioning of fleet assets as needed.
• Collaborate with safety and operations teams to ensure all vehicles meet compliance and readiness standards.
• Use tracking and reporting functions to support the division with all fleet, equipment, and driver related functions.
• Review CADRs, EERPs, disposals, and transfers for accuracy; monitor and track all transactions to ensure efficiency.
• Report transactions or functions that may be perceived as wasteful or excessive.
• Make every effort to capture and input all data points ensuring accuracy of reporting.
• Track all toll expenses within our division.
• Log and track safety recalls on all applicable vehicles.
• Maintain an up to date record of all divisional assets and all related details pertaining to assets (vin #, make and model, year, etc.).

Minimum

• High school diploma, or equivalent.
• 1 year of experience.
• Experience in fleet coordination, logistics, or a related field preferred.
• Familiarity with DNV or other regulatory compliance standards.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office Suite and fleet management software.
• Excellent communication and time management skills.

Preferred

• 3 or more years of experience.
• Working knowledge of DOT (Department of Transportation) regulations related to fleet operations and driver compliance.

Physical Demands and Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.  

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.  

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). 

Equal Employment Opportunity: 

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.