What are the responsibilities and job description for the Accounting/HR Coordinator position at Special Quality Alloys Inc?
Benefits:
Join SPECIAL QUALITY ALLOYS INC as an Accounting/HR Coordinator, where you will play a vital role in supporting our financial operations and human resources initiatives. This position offers an exciting opportunity to work in a dynamic environment, contributing to the success of our team in Humble, TX.
Position Overview
The Accounting & HR Coordinator supports daily accounting operations, month-end close activities, and human resources administration within a fast-paced Alloy distributor environment. This role ensures accurate financial processing, vendor and customer management, and compliance with internal policies while assisting leadership with reporting and operational support.
Key Responsibilities
Accounts Payable & Receivable
SPECIAL QUALITY ALLOYS INC has been a leader in the alloys industry for over 20 years, providing high-quality materials to our valued customers. Our commitment to excellence and innovation has earned us a stellar reputation, making us a preferred employer for those seeking a rewarding career in a supportive and collaborative environment.
- 401(k)
- Health insurance
- 401(k) matching
- Competitive salary
- Dental insurance
- Training & development
- Vision insurance
Join SPECIAL QUALITY ALLOYS INC as an Accounting/HR Coordinator, where you will play a vital role in supporting our financial operations and human resources initiatives. This position offers an exciting opportunity to work in a dynamic environment, contributing to the success of our team in Humble, TX.
Position Overview
The Accounting & HR Coordinator supports daily accounting operations, month-end close activities, and human resources administration within a fast-paced Alloy distributor environment. This role ensures accurate financial processing, vendor and customer management, and compliance with internal policies while assisting leadership with reporting and operational support.
Key Responsibilities
Accounts Payable & Receivable
- Process and post accounts payable invoices (with and without purchase orders), ensuring accuracy in pricing, surcharges, and delivery fees
- Investigate and resolve invoice discrepancies with vendors in a timely manner
- Reconcile vendor statements and manage invoice follow-ups for missing documentation
- Assist with accounts receivable collections and issue customer credit/debit memos
- Process credit card payments and review ACH transactions for accuracy and approval
- Deposit incoming payments via remote deposit capture and email cash receipts
- Monitor daily banking activity and reconcile transactions
- Manage COD order releases and track automatic payments
- Set up and maintain ACH templates with verified banking information
- Set up new vendors and customers, ensuring proper documentation and credit verification
- Respond to credit reference requests and maintain accurate records
- Obtain certificates of insurance for contractors and vendors
- Review receiving reports against purchase orders and invoices
- Track materials received without invoices and follow up with vendors
- Maintain cycle count schedules and assist with inventory accuracy
- Monitor open purchase orders to ensure timely invoice processing
- Coordinate month-end cut-off for shipping and receiving activities
- Reconcile specific general ledger accounts, including intercompany transactions and credit cards
- Prepare Cash Flow
- Prepare and post journal entries for adjustments and corrections
- Review inventory reports, validate costs, and finalize monthly inventory close
- Compile expense reports, equipment cost reports, and other financial schedules
- Collaborate with Group Financial Director (in UK) to resolve discrepancies and ensure timely close
- Prepare and file annual 1099/1096 forms and sales tax returns
- Assist with property tax filings, Freeport exemption & Rendition reporting with property tax provider
- Support external auditors during annual audit processes
- Maintain fixed asset records and provide documentation to CPA
- Manage onboarding process, including collection of employment documentation (I-9, W-4, applications)
- Maintain employee records and HR files
- Administer benefits through EASE system, including enrollments and terminations
- Process disciplinary documentation and assist with unemployment and child support claims
- Coordinate benefits updates and payroll-related deductions
- Maintain organized filing systems (physical and digital)
- Order and track office supplies
- Support executive requests and special projects as needed
- Experience in accounting, finance, or administrative support role
- Knowledge of accounts payable/receivable and general accounting processes
- Familiarity with Microsoft Office (especially Excel)
- Experience with ERP/accounting systems and payroll/benefits platforms (e.g., ADP, EASE preferred)
- Background in metals industry a plus
- Full charge Bookkeeping experience
- Strong attention to detail and accuracy
- Ability to work independently
SPECIAL QUALITY ALLOYS INC has been a leader in the alloys industry for over 20 years, providing high-quality materials to our valued customers. Our commitment to excellence and innovation has earned us a stellar reputation, making us a preferred employer for those seeking a rewarding career in a supportive and collaborative environment.