AP/AR Specialist

Description

At Spartronics, every product we build has a purpose — and lives depend on the quality behind it. As a leading Electronic Manufacturing Services (EMS) provider, we partner with top innovators in the medical device, life sciences, aerospace, defense, and industrial markets to deliver electronics that perform flawlessly when it matters most. Our mission is simple but powerful: to be the preferred provider of fail-safe electronic solutions that save lives and protect what matters most.

As an AP/AR Specialist in Strongsville, OH, you’ll be responsible for executing accurate and timely transactions related to Accounts Payable; for maintaining documentation that adequately supports those transactions; and for communicating with the appropriate parties or organizations to ensure accounts are kept current.

Position: AP/AR Specialist

On-Site Work- Manufacturing Plant Location: Strongsville, OH

Citizenship Requirements- US Citizen or US Permanent Resident Only. We cannot sponsor Visas due to ITAR compliance regulations.

Accounts Payable Responsibilities:

• Compare supplier invoices to Purchase Orders and Receipts to ensure consistency.
• Interact with Purchasing, Receiving, Requisitioners, and Suppliers to Resolve Payment Issues.
• Document, process, and record Credit/Debit Memoranda.
• Process supplier invoices for payment and maintain supporting documentation for each payment, including the processing or entering of appropriate information in the materials management and accounting software.
• Process supplier pre-payments as required.
• Generate payments via check, wire, or ACH and maintain payment records.
• Generate Supplier Account Statements.
• Maintain current payment status with suppliers.
• Resolve unvouched receipts and clear appropriately from a/p system.
• Reconcile assigned Balance Sheet Accounts to subsidiary ledgers and attach appropriate supporting documentation.
• Develop Excel spreadsheets as required and/or enter data into existing spreadsheets.
• Sort and file documents in order to maintain a supportable audit trail of transactions and to maintain an organized workspace.
• Reconcile charges to company credit cards and generate payments to settle balances due.

Accounts Receivable Responsibilities:

• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues.
• Prepare invoices from packing lists and shipping documents
• Send daily Invoices and monthly statements to Customers with collections activity to ensure timely payments
• Resolving invoice or payment discrepancies; insuring credit is received for outstanding debit memos or outstanding balances on invoices.
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Post customer payments made via check, wire, or ACH in a timely manner.
• Handles all customer correspondence via phone or email.
• Reconcile assigned Balance Sheet Accounts to subsidiary ledgers and attach appropriate supporting documentation 
• Assists with monthly status reports and monthly closings.
• File, maintain, and distribute accounting documents, records, and reports.
• Protect company’s values by keeping information confidential.
• Demonstrate regular, predictable attendance at job location.
• Carry out other duties as assigned.

Requirements

The experience we’re looking for to add to the team:

• Associate's degree in Accounting (AA) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence and to interact effectively by phone. 
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.
• Ability to solve practical problems and deal with variables in situations where uncertainty exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to compare data from various sources and make reasonable inferences about how they relate.
• Computer Skills: Word processing, Spreadsheets, Accounting software, Accounts Payable, E-mail
• Due to ITAR regulations, you must be a US Citizen, Permanent Resident, or Green Card Holder. We can not sponsor Visas.

Our Commitment: At Spartronics, we're dedicated to fostering an inclusive, diverse, and equitable workplace. We believe that diverse perspectives drive innovation, and we welcome candidates of all backgrounds to apply. Our culture at Spartronics values accountability, unity, respect, and transparency. These winning values are the lifeblood of our business. We embrace diversity through people who believe in these values. Embracing our employees’ differences enables us to be a stronger team.

Join Our Journey: If you're ready to be a part of something extraordinary, challenge the status quo, and shape the future, then we want to hear from you. Together, we'll continue to win, while we build products lives depend on.

Our Benefits:

• Full range of medical, dental, and vision benefits.
• Flexible Savings Accounts for Medical, Dependent Care, and Limited Purpose (dental and vision only)
• PTO and Holiday Pay
• Company-paid life insurance and disability at 1 times your annual salary at no cost to you, with options to increase coverage amounts
• 401k with a company match of 50% to every dollar up to 6%
• Accident, Critical Illness, Hospital Indemnity, and Legal Insurance optional plans
• Employee Assistance Program
• Tuition Reimbursement
• Opportunities to grow and excel in the Electronics Manufacturing industry at a company that values promotions and learning from within. Every day is different, challenging, and rewarding.

How to Apply: If this sounds like the perfect opportunity for you, please apply with your resume and a cover letter outlining your qualifications and why you're excited about joining Spartronics.

Spartronics is an equal opportunity Employer/Veteran/Disabled 41 CFR 60-1.4.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.