What are the responsibilities and job description for the Office Operations Assistant position at Sparks Group?
Sparks Group has partnered with an international nonprofit organization dedicated to strengthening communities, supporting civil society, and advancing inclusive development initiatives around the world. Currently seeking a professional and organized Part-Time Office Operations Assistant to support their DC office three days a week. This role will serve as the primary point of contact at the front desk while providing day-to-day administrative, facilities, and office operations support. This is a great opportunity for an entry-level or early-career administrative professional looking to gain experience in a professional mission driven environment.
Responsibilities
Front Desk & Reception
- Serve as the primary front desk contact, greeting visitors and assisting staff and guests.
- Answer and route calls, take messages, and monitor the main office voicemail.
- Direct program or project-specific inquiries to the appropriate team.
- Manage office supplies, mail, shipments, and inventory.
- Maintain conference rooms, common areas, and shared office equipment.
- Assist with key fobs, ID badges, workstations, and basic building management requests.
- Assist with basic updates in travel and expense systems, including Concur and Tipalti.
- Support new hire workstation setup and employee departures.
- Coordinate with vendors and internal teams on routine office needs.
- Assist with the upcoming office move, including packing supplies and workstation materials.
- Support workspace setup, inventory coordination, vendor communication, and post-move organization.
- Assist with light lifting and moving of office items as needed.
- Experience in reception, office administration, office operations, or a related role.
- Professional, polished, and personable communication style.
- Strong organization, attention to detail, and ability to manage multiple priorities.
- Comfortable interacting with staff, visitors, vendors, and building management.
- Proficient with Microsoft Office and comfortable learning new systems.
- Able to lift up to 25 lbs. and assist with light office packing and moves.
- Available to work onsite Tuesday–Thursday, 8:00 AM–5:00 PM.
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This job is In-Person.
Pay Range: Hourly $24.00 to $25.00
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play.
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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
Salary : $24 - $25