Administrative Assistant

Job Summary/Company: Sparks Group is searching for an Administrative / Fundraising Assistant to support an active and vibrant Roman Catholic religious Order with a long legacy of traditional parish ministry. This position requires you to work alongside priests, brothers and lay colleagues. Position Overview:The Administrative / Fundraising Coordinator plays a key role in advancing our mission by managing gift processing, donor relations, and fundraising communications. This position is ideal for someone who is detail-oriented, highly organized, and passionate about making a tangible impact in service to the Catholic Church.Key Responsibilities:Maintain accurate and up-to-date donor records. Perform daily data entry, proofing, processing and reporting to ensure donor intentions are clearly represented.Write thank you letters to donors, answer phones and respond to emails.Process donations, send acknowledgment letters and tax receipts, fulfill donor requests (including mass cards, premiums, and printed materials), and manage inventory of premium items.Respond to donor inquiries via phone, email, and online platforms promptly and professionally.Monitor, evaluate, and report on the effectiveness of fundraising campaigns. Generate detailed daily, weekly, and monthly reports and executive summaries for leadership.Support and maintain the integrity of donor databases and online giving systems. Identify opportunities for process improvements and implement procedural changes as appropriate.Cultivate and maintain meaningful relationships with donors and prospective donors, escalating significant donor issues to leadership.Ensure compliance with all fundraising regulations, best practices, and organizational policies.Research grant and matching fund opportunities and prepare proposals and reporting (grant writing experience is a plus but training is provided).Safeguard the confidentiality of donor information and adhere to professional ethical standards.Qualifications & Skills:Strong understanding of and respect for the Roman Catholic Church, its mission, and religious life.Experience in fundraising, donor relations, or gift processing, preferably within a non-profit, religious, or educational setting requiredFamiliarity with MS Office Suite.Knowledge of US Postal regulations and mailing procedures.Demonstrated attention to detail, organizational skills, and ability to manage multiple tasks simultaneously.Excellent written and verbal communication skills, including professional correspondence for donors.Ability to handle confidential and sensitive information with discretion and integrity.Proven track record of supporting or managing successful fundraising campaigns.Commitment to a long-term role within a faith-centered organization.Work Environment:High-volume donation processing throughout the year, with peak periods during Easter and Christmas.Combination of routine gift processing (approximately 70% of daily activity) and fundraising initiatives such as direct mail campaigns, website updates, and donor communications.Opportunities to support grant writing and campaign development under mentorship.Why Join Us:This is more than a job—it’s an opportunity to serve the Church and make a tangible difference in the lives of Christians worldwide. As part of our community, you will work in a collaborative, mission-driven environment where your skills and dedication directly support our ministry.------------------------------------------------------------------This job is In-Person.Pay Range: Salary $50,000.00 to $52,000.00We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.Download the Sparks Group mobile app from Apple App Store or Google Play.------------------------------------------------------------------Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Salary : $50,000 - $52,000