What are the responsibilities and job description for the Administrative Assistant position at Innovative Mechanical Contractors LLC?
You're the kind of person who thrives on keeping everything organized, accurate, and running smoothly, and we want you on our team.
What's in it for You?
- Competitive pay: $55,000 - $65,000 per year (based on experience)
- Full-time, Monday–Friday schedule
- Stability and long-term career potential with a respected commercial contractor
- Room to grow into higher-level administrative or financial roles
- Supportive leadership team and a workplace that values your input
- Office located in Millersville, MD
Why You’ll Love It Here
- You'll be part of a team that takes pride in precision and professionalism
- Your work will make a direct impact on project success and operational flow
- We foster an environment where independence is encouraged, and attention to detail is celebrated
- Innovative Mechanical Contractors is not just another mechanical company, we’re problem solvers, solution-finders, and a tight-knit group that takes care of our people
Your New Role
You’ll wear two important hats: as an Administrative Assistant and as an Accounts Payable Manager. Each day, you’ll help keep our operations humming by managing vendor invoices, reconciling statements, supporting month-end close, and ensuring our books stay squeaky clean. Meanwhile, you’ll also keep the office running efficiently, handling clerical work, greeting visitors, and keeping supplies stocked.
Location: Millersville, MD
Your day-to-day will include:
- Managing the full accounts payable cycle, including invoice processing, payment runs (checks, ACH, wires), and vendor communication
- Reconciling vendor statements and preparing AP accruals for month-end and year-end close
- Supporting audits with accurate documentation
- Greeting and documenting visitors at the office
- Keeping digital and physical files organized and up to date
- Monitoring and maintaining office and kitchen supplies
- Performing general clerical duties like data entry, reporting, and light presentations
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.
Job requirements
- High school diploma or equivalent
- 3 years of experience in accounts payable and/or administrative support is preferred
- Proficient in Microsoft Office (especially Excel formulas and pivot tables)
- Familiarity with accounting software like QuickBooks, SAP, or Sage
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Ability to work independently and manage multiple priorities in a fast-paced setting
- Knowledge of basic accounting principles and internal controls
Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $55,000 - $65,000