Dean of Arts and Sciences

Statement Of Primary Purpose

Provide leadership and fulfill administrative, instructional, and coordinative duties in the Arts & Sciences division. Includes coordination of day, evening, weekend, off-campus, and online coursework for the division.

Classification

College Administrator, full-time, exempt staff

Essential Functions And Responsibilities

Management of general education and college transfer components of the college:

• Promote an environment conducive to learning and maintaining high standards in all classes
• Lead the faculty in the assessment and documentation of student learning outcomes in general education and specialized Arts and Sciences courses
• Coordinate the development of new class offerings
• Monitor methods of assessment in the program and courses
• Maintain program publications
• Participate in marketing activities
• Administer academic policies and procedures
• Ensure the development of appropriate course outlines and syllabi
• Monitor the currency of instructional resources
• Promote the development of innovative instruction
• Monitor and coordinate the development of class schedules
• Support class materials/textbook adoptions
• Maintain currency with changes in the Comprehensive Articulation Agreement and communicate those to divisional advisors
• Maintain a productive relationship with Western Carolina University, as well as other universities and colleges where students may transfer
• Facilitate College Transfer Advisory Committee meetings and follow-up communications
• Coordinate with other instructional areas and the appropriate deans to ensure the Arts & Sciences division is meeting students' needs in general education courses
• Collaborate with colleagues in the division and across Instruction & Student Services to document compliance with relevant institutional accreditation standards
  
  

Facilitate Program Review And Planning Process

• Assist faculty in establishing and implementing short- and long-term program goals
• Participate in data gathering, interpretation, and evaluation activities
• Collaborate with faculty in periodic reviews of planning and goal attainment
• Revise and update curricula
• Facilitate in-depth program review analysis for each Arts & Sciences program
• Support continuous improvement in state performance measures related to the Arts & Sciences division
  
  

Provide Student-related Services For The Arts & Sciences Division

• Organize and participate in student recruitment activities
• Participate in student orientation
• Evaluate transfer and advanced placement credit
• Advise, register, and coach students
• Evaluate student needs and refer as needed
• Participate in retention development strategies
• Participate in student grievance resolution
• Ensure due process for student disciplinary and appeal issues
• Review graduation and reverse transfer eligibility of students
• Provide support for successful transfer of students
  
  

Administer faculty and staff operations of Arts & Sciences Division:

• Directly supervise 15-25 full-time instructors, 25-50 part-time instructors, Associate in Fine Arts Program Coordinator, College & Career Readiness Director, University Transfer Advising Center Coordinator, and divisional administrative assistant
• Promote a collaborative work environment
• Promote professional standards and protocol
• Determine staffing needs and establish qualifications
• Participate in recruiting, interviewing, and selecting faculty and staff
• Recruit, interview, and hire all divisional part-time faculty
• Ensure completion of personnel files
• Participate in orientation of faculty and staff
• Assign and monitor workloads
• Identify and procure resources needed by faculty and staff
• Evaluate performance of faculty and staff
• Plan and participate in professional development activities
• Serve as liaison between faculty and staff and administration
• Seek to resolve faculty and staff conflicts
• Approve all leave, travel, and purchase requests of faculty and staff
• Conduct divisional faculty and committee meetings
• Recommend review processes of faculty and staff
  
  

Manage budgets for academic programs in the Arts & Sciences Division:

• Collaborate with faculty and staff to project future funding needs
• Request annual program funding and share new budget needs as they arise
• Allocate and reallocate funds based on departmental, divisional, and institutional priorities
• Authorize purchase of equipment and supplies and maintain vendor relations
• Collaborate with Foundation and Grants office to pursue alternative funding sources through grants, donations, and external partnerships
• Monitor expenditures and provide periodic reports to faculty and senior administration
• Verify and submit staff payroll information
• Effectively meet deadlines
  
  

Manage supplies and equipment for Arts & Sciences Division

• Monitor inventory of supplies and equipment
• Authorize repair and maintenance of equipment
• Monitor procedures for ensuring security of equipment and supplies
• Conduct safety reviews to ensure safe use of facilities, supplies, and equipment
• Research and evaluate emerging technology
  
  

Provide instruction and evaluate student learning

• Plan and deliver instruction for one Arts & Sciences course each semester
• Employ appropriate teaching and learning strategies to communicate subject matter to students.
• Stay current in the subject matter through professional development, professional organizations, and professional meetings, conferences, or workshops.
• Use current technologies to enhance teaching and learning.
• Modify, where appropriate, instructional methods and strategies to meet diverse student needs.
• Facilitate the development of communication skills and higher-order thinking skills through appropriate assignments.
• Contribute to the selection and development of instructional materials in accordance with course objectives.
• Incorporate relevant general education competencies into assignments and assessments.
• Develop, update, and share course syllabi in a timely manner.
• Establish meaningful student learning outcomes for courses.
• Develop and implement methods that measure student progress toward student learning outcomes.
• Evaluate student performance fairly and provide feedback on student work promptly to promote learning.
• Maintain accurate records of student progress and submit grade records according to established deadlines.
• Demonstrate sensitivity to student needs and circumstances.
  
  

Additional Duties And Responsibilities

• Serve on a number of college committees, including the Curriculum and Instruction Committee, the President's Council, and the Instruction and Student Services Administrators’ group.
• Perform other duties as assigned
  
  

Minimum Qualifications

Education

Master's degree in an Arts & Sciences discipline.

Skills

Knowledge and Skills

Teaching and administrative experience leading to this level of responsibility. Demonstration of skills in the areas of communication, organization, and managing multiple priorities; ability to establish and maintain effective working relationships with students, faculty, staff, community groups, and others; and demonstrated ability to work within a collaborative team environment.

Physical Demands

Campus environment; sitting, standing, walking.

Licensing Requirement

Valid NC Driver’s License

Working Conditions and Environment

Ability to accommodate a flexible working schedule. Travel within service area for instructional supervision and student recruiting. Occasional overnight travel for professional development.

Equipment Operation

Computer with office and instructional software and applications.

This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

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