What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Subcontracts - Purchasing position at Southwest Research Institute?
Who We Are
The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.
Role
Objectives of this Role:
Special Requirements:
Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.
Job Locations: San Antonio, Texas
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .
The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.
Role
Objectives of this Role:
- Provide administrative support to the Purchasing - Subcontracts Group, make copies, scan documents, maintain electronic and/or hard-copy filing systems or databases, and perform other clerical tasks as assigned.
- Develop a solid understanding of the Subcontract Policies and Procedures and is able to act using personal judgment within defined levels of responsibility to process tasks to support the Subcontracts group.
- Interact daily with subcontracting specialists and management concerning assigned clerical tasks.
- Assist other clerical staff as needed. Perform other duties as assigned.
- Regularly interact with internal customers and Institute staff as required.
- Must have good interpersonal and communication skills to resolve issues of varying degrees of complexity effectively.
- Initiate requests to subcontractors for contractual documents and provide regular follow up.
- Assemble contractual documents for specialist review as requested.
- Input purchase order information into Costpoint.
- Research, analyze, coordinate, develop and maintain auditable business documentation.
- Perform all other duties as assigned.
- Requires a high school diploma or equivalent. General business courses preferred
- 5 - 10 years: General clerical/administrative support experience is required.
- 5 years: Experience fulfilling administrative responsibilities to include formatting, editing, and proofreading documents, data entry using Excel spreadsheets, and other business software. Supporting basic office functions, including record management and meeting coordination.
- 5 - 10 years: Working knowledge and experience with personal computers and general business practices. Working knowledge of Adobe Acrobat and proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Demonstrate high quality written and oral communication.
- A valid/clear driver's license is required.
Special Requirements:
Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.
Job Locations: San Antonio, Texas
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .
