Construction Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Construction Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our construction projects, ensuring smooth office operations and seamless communication between teams, clients, and vendors. Your energetic approach and attention to detail will help keep projects on track, deadlines met, and client satisfaction high. This position offers an exciting opportunity to contribute to a fast-paced construction environment while developing your administrative expertise. The ideal candidate is proactive, resourceful, and passionate about supporting construction operations with excellent office management skills.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and enthusiasm
• Operate multi-line phone systems efficiently, directing calls accurately and courteously
• Handle data entry tasks using Microsoft Office Suite, ensuring accuracy in project documentation and records
• Maintain organized filing systems for contracts, permits, blueprints, and other project files
• Assist with bookkeeping using QuickBooks for invoicing, expense tracking, and financial record keeping
• Support office management tasks including scheduling meetings, calendar management, and coordinating project timelines
• Provide exceptional customer service by responding promptly to client inquiries and supporting project team communication
• Handle confidential information with discretion and professionalism at all times
• Perform clerical duties such as proofreading documents, preparing reports, and managing correspondence
• Support personal assistant tasks for project managers or senior staff as needed

Experience

• Previous office experience in construction or related industries preferred; strong background in administrative roles is essential
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and computer literacy skills required
• Experience with payroll management
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Demonstrated organizational skills with the ability to manage multiple priorities efficiently
• Excellent phone etiquette and communication skills for professional client interactions
• Clerical experience involving filing, data entry, proofreading, and document management preferred
• Familiarity with office management practices including calendar coordination and time management strategiesJoin us in creating a vibrant work environment where your organizational talents help build something great! This paid position offers valuable experience supporting construction projects from the ground up while honing your administrative skills in a lively team setting.

Pay: $26.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $26