Accounts Payable / Accounts Receivable Manager

Essential Duties and Responsibilities

Accounts Payable

• Manage the complete accounts payable process, including invoice receipt, coding, approval routing, and payment processing.
• Ensure timely and accurate payment of vendors in accordance with company policies and negotiated payment terms.
• Monitor and manage outstanding liabilities.
• Maintain vendor records, W-9 forms, and compliance documentation.
• Coordinate with Purchasing to resolve pricing, quantity, freight, and receiving discrepancies.
• Oversee weekly and monthly payment runs including ACH, wire transfers, and checks.
• Assist with annual audits and provide supporting documentation as required.

Accounts Receivable

• Manage customer invoicing and collections activities.
• Monitor aging reports and proactively address overdue accounts.
• Work closely with Sales and Customer Service teams to resolve customer billing disputes.
• Evaluate customer creditworthiness and recommend credit limits.
• Maintain accurate customer account records.
• Ensure timely cash application and account reconciliation.
• Reduce delinquent accounts and improve collection performance.

Financial Management & Reporting

• Prepare monthly AP and AR reports for management review.
• Provide forecasts related to receivables and payables.
• Assist in month-end and year-end closing activities.
• Develop and maintain internal controls to safeguard company assets.
• Support budgeting and financial planning processes.

Leadership & Administration

• Supervise AP and AR personnel, providing training, coaching, and performance management.
• Establish departmental goals and performance metrics.
• Develop and document accounting procedures and best practices.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Participate in continuous improvement initiatives to enhance efficiency and accuracy.