Leasing Coordinator

Overview
We are seeking a dynamic and detail-oriented Leasing Coordinator to join our property management team. In this vital role, you will be the key point of contact for prospective tenants, current residents, and property stakeholders, ensuring a seamless leasing process that promotes positive relationships and maximizes occupancy. Your expertise in property leasing, legal administrative procedures, and customer service will drive the success of our leasing operations. This position offers an exciting opportunity to contribute to a vibrant team dedicated to excellence in property management and client satisfaction.

Duties

• Manage all aspects of lease or rental agreement management, including drafting, reviewing, and executing lease contracts in compliance with Fair Housing regulations and landlord-tenant law.
• Maintain organized filing systems for lease documents, legal paperwork, and property maintenance records; ensure data entry accuracy and timely updates.
• Collaborate with team members on conflict management issues related to tenant relations or lease disputes; resolve concerns efficiently while adhering to Fair Housing regulations.
• Support property management operations by assisting with budgeting tasks, facilities management coordination, and client relationship management efforts.
• Communicates directly with Landlords on move-ins
• Handling tenant leasing questions
• Reviews all leases for accuracy.
• Confirms keys are pulled, paperwork is completed and accurate prior to lease signing day.
• Communicates with Managers and Owner about lease terms
• Communicates with Marketing Agent that listing sheets are accurate.
• Handles and manages Section 8 housing paperwork
• Coordinates with local Townships, City, Borough departments on all properties on yearly registrations.
• Assists with answering phones daily
• Assists with scheduling appointments for showings, door posting, damage pics, semi-annual inspections
• Coordinates programs and follow-throughs on all tasks and assignments
• Completes letters, door postings and tenant out-reach as required.
• Enter in new tenant information into our system.
• Create folders/labels for new set-ups.
• Contacts the appropriate townships, boroughs, school districts of all new registrations.
• Contacts utilities companies for new properties and set-ups.
• Assists with the organization and flow of the application department.
• Non-renewal letters, notify the tenants vacating procedures and add the information on the SDS Spreadsheet
• Assist with rent increase letters as needed

Requirements:

• Excellent customer service skills with the ability to communicate effectively via phone and in person; professional phone etiquette is required.
• Demonstrated conflict management skills and ability to negotiate lease terms confidently while maintaining positive client relationships.
• Knowledge of contracts, lease or rental agreement management, and property maintenance procedures, a plus.
• Ability to handle data entry accurately, manage filing systems efficiently, and support administrative functions
• Team management experience is a plus.

No Insurance provided at this time, 1 week vacation provided after 1 year employment, employee profit sharing at end of year, based on longevity.

Hourly wage: $19.00, starting wage, 60 day review potential increase

Paid Holidays

Hours: 8am-4pm, Mon-Fri, Saturday rotation schedule from 8am-1pm.

Pay: From $19.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $19