Accounting Assistant-AP

Accounting Assistant - Accounts Payable  

Job Summary: 

Under the direction of the Chief Financial Officer, the Accounting Assistant – Accounts Payable is responsible for ensuring accurate and timely processing of vendor information and payments. This position is also responsible for maintaining designated accounting schedules. 

Job Duties: 

Accounts Payable 

• Process vendor invoices and credit card charges
• Process vendor credit memos
• Generate payments to vendors through checks or electronic funds transfer
• Obtain check signatures and electronic funds transfer approval.  Mail payments 
• Process patient refunds
• Process employee reimbursements
• Process petty cash reimbursements
• Process recurring payments such as rental payments
• Reconcile outstanding invoices to vendor statements
• Summarize Americollect invoice
• Obtain new vendor paperwork, conduct vendor verification check, and set up the vendor in the accounts payable system
• Prepare sales tax exemption requests
• Prepare utility sales tax exemption requests

• Research vendor inquiries and research outstanding balances
• Maintain utility payment spreadsheet

Other Duties 

• Review info@sichc.org website messages and follow up as necessary
• Obtain 340B invoices from McKesson & Cardinal.  Update tracking sheets and reconcile to the electronic fund withdrawals
• Prepare Deposit and take the deposit to the bank
• Prepare monthly accounts receivable aging spreadsheet
• Order supplies for the administrative office
• Assist with unclaimed property reporting
• Prepare annual Form W-9’s for signature
• Assist with additional financial reporting requirements
• Other assigned job duties
• Serve as a back up for the following functions:
  • Medical Supply Purchasing
  • 365 license assignment
  • Invoice coding and submission into expense management

Qualifications: 

• Previous work experience with vendor processing

• Data entry skills 
• Experience with Microsoft Excel and maintenance of spreadsheets
• Proficiency in MS Office
• High degree of accuracy and attention to details

Experience: 

This position requires a high school diploma and related accounting experience. Additional education is preferred.