Administrative Aide for the College of Arts and Sciences (CS27-014)

Description

Administrative Aide for the College of Arts and Sciences (CS27-014)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Administrative Aide for the College of Arts and Sciences (CS27-014). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Serve as the Dean's assistant and liaison with all units in the College of Arts and Sciences, other University offices, and the public. Provide authoritative information, assistance, and advice to CAS departments, faculty, staff, students, and external constituencies.
• Work with Associate Deans and CAS Director of Business Affairs to process and track student and faculty travel funds, review travel vouchers, and manage student and faculty travel budgets.
• Collect and maintain confidential personnel information for faculty and staff in the College.
• Oversee the selection, training, and supervision of student workers and student ambassadors in the Dean's Office.
• Assist the Dean, Associate Deans, and other Dean's Office personnel in reviewing, evaluating, and interpreting College policies and operational procedures to ensure compliance with University policies and collective bargaining agreements.
• Maintain the Dean's calendar, prioritizing and scheduling meetings and appointments as necessary, revising the Dean's schedule as needed, and maintaining confidentiality regarding meetings and appointments relating to potentially sensitive topics.
• Collaborate and provide administrative leadership on various large scale scheduling events to include CAS Fall Meeting, University Preview, and CAS Chairs' Summer Planning Meeting.
• Create ad hoc reports and metrics to include the coordination of the production of the CAS Annual Report to the Provost. Serve as a resource and provide guidance for junior level clerical staff.
  
  

FLSA: Non-Exempt

Minimum Acceptable Qualifications

High school diploma or equivalent.

Any one or any combination totaling five (5) years (60 months) from the following

Categories

• College course work in business, finance, accounting or a related field.
• 60 semester hours or an Associate’s degree equals one (1) year (12 months).
• 90 semester hours equals two (2) years (24 months).
• 120 semester hours or a Bachelor’s degree equals three (3) years (36 months).
• Master’s degree or higher equals four (4) years (48 months).
• Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles.
  
  

Preferred Qualifications

Knowledge of administrative procedures and systems, including record management, computer systems and software, collective bargaining agreements and labor relations. Excellent communication skills. Ability to assess costs and benefits and make appropriate decisions. Attention to detail.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number: 0058 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information

Visa Sponsorship & F-1/J-1 Visas

SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided.

International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

E-Verify

SIUE is not currently enrolled in or participating in the U.S. Department of Homeland Security’s E-Verify program.

SIUE does not use E-Verify to electronically confirm the employment eligibility of newly hired employees through the Social Security Administration and the Department of Homeland Security databases. Therefore, the University cannot legally employ individuals who are on OPT STEM Extension, as we cannot provide an E-Verify case number, participation confirmation, or related documentation.

SIUE complies with all applicable federal employment eligibility verification requirements, including completion and maintenance of Form I-9, Employment Eligibility Verification, for all employees as required under the Immigration Reform and Control Act (IRCA).

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .