Accounts Payable Specialist

Southern Design Landscaping, LLC provides full-service landscape installation, including landscaping and hardscapes, light grading, retaining walls, irrigation and drainage systems, and landscape lighting. Our experienced crews are equipped to handle projects of any size or complexity with precision and consistency.

We are well-positioned in the industry and have experienced steady growth since our founding in 2009. We believe in maintaining a strong, team-based company culture with an emphasis on IQS:

Integrity:

We conduct business honestly and openly, and we treat our employees and customers with fairness and respect.

Quality:

We take pride in delivering exceptional quality workmanship.

Service:

We provide prompt pre-installation and post-installation responsiveness.

At Southern Design Landscaping, LLC., we believe employees are the cornerstone of our business. We work to ensure your well-being, offering a total rewards package including:

• Paid leave and holidays

• Financial Wellness Program including 401k matching and financial wellness services

• Employer-contribution healthcare plan including dental and vision

• Optional Life/Cancer/Accidental insurance

• Bonus pay

• Flextime

• Opportunities for growth

Job Summary

The Accounts Payable Specialist provides financial, administrative, and clerical support to our organization. In this role, you will handle day-to-day management of all payment cycle activities, ensuring vendors, subcontractors, and suppliers are paid accurately and on time. This is a high-volume position — you will process a significant number of invoices and payments weekly — and is a critical part of keeping our operations running smoothly.

Duties & Responsibilities

• Review, verify, and process invoices for materials, subcontractors, and equipment rentals

• Perform 3-way matching (invoice, PO, job site records)

• Code invoices to appropriate jobs, cost codes, and general ledger accounts

• Process weekly payments to Vendors and Subcontractors

• Maintain organized digital and physical records of invoices and payment receipts

• Reconcile monthly vendor statements and resolve discrepancies

• Assist with onboarding new Vendors and Subcontractors

• Maintain vendor files, including tax forms and insurance certificates

• Assist with month-end closing and financial reporting

• Support audits and ensure compliance with accounting and construction regulations

• Other related duties as assigned

Required Skills & Abilities

• Experience handling high-volume invoice processing

• Strong communication skills for vendor and internal coordination

• Excellent data entry skills with high attention to detail and accuracy

• Strong organizational skills with the ability to manage competing priorities and meet deadlines

• Ability to work independently and collaboratively in a fast-paced environment

Education & Experience

• High school diploma or equivalent required

• Bachelor’s degree in accounting, finance, or related field preferred

• 3 years of accounts payable or related accounting experience preferred

• Experience with QuickBooks or similar accounting software preferred

• Construction industry experience a plus

• Bilingual in English and Spanish is a plus, but not required

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer

• Must be able to lift up to 15 pounds at times