Project Manager Assistant

Lynchburg, VA

Join a Growing, Employee-Owned Company with Over 80 Years of Success

Be part of a growing employee-owned company that has been serving customers and investing in employees for over 80 years.

Southern Air, Inc. is dedicated to the growth and success of our employees while delivering exceptional customer service. We proudly serve clients throughout Virginia, West Virginia, and North Carolina. This opportunity is based in our Lynchburg, VA location.

At Southern Air, Inc., we reward dedication and hard work with competitive compensation, outstanding benefits, participation in our Employee Stock Ownership Plan (ESOP), and opportunities for long-term career growth. Join our team and experience the advantages of working for an employee-owned company.

Compensation & Benefits

Salary Range: $40,000 - $45,000 annually

The pay range for this position is included in the job description. The listed range represents the broader pay scale for the role. Individual compensation may vary based on factors such as skills, qualifications, experience, and location.

Southern Air offers a comprehensive benefits package, including:

• Employee Stock Ownership Plan (ESOP)
• 401(k) with company match
• Medical plan with company HSA contributions
• Dental and Vision coverage
• Short-Term and Long-Term Disability insurance
• Life Insurance and AD&D coverage
• Supplemental and Dependent Life Insurance options
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

Position Summary

The Project Manager Assistant provides administrative and project coordination support to Project Managers by assisting with project-related activities from initiation through completion. This role plays a critical part in ensuring project continuity, efficiency, and communication among all stakeholders.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while adapting to changing project demands.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Maintain and ensure the accuracy of project documentation within internal and external systems
• Manage and maintain:
  • Submittal Logs
  • Request for Information (RFI) Logs
  • Daily Logs
  • Change Order Files and Logs
  • Construction Documentation, including Drawings and Specifications
  • Contract Document Logs (tracking plan/specification issuance dates)
  • Punch List Logs and Files
  • Closeout Documentation Logs
• Assist the Project Team with creating and updating project schedules
• Monitor and expedite weekly project reports to ensure accuracy and timely completion
• Coordinate and communicate effectively with project teams, clients, and field personnel
• Prepare, assemble, and track required closeout documentation, including:
  • Operations & Maintenance (O&M) Manuals
  • As-Built Drawings
  • Attic Stock
  • Warranties
• Collaborate with vendors, subcontractors, and city/county personnel
• Coordinate travel arrangements as needed
• Utilize spreadsheets and tracking tools to monitor budgets, schedules, and project-related data
• Print, scan, organize, and distribute project documents and drawings
• Perform additional duties as assigned

Qualifications

• Ability to manage multiple projects simultaneously and prioritize workload effectively
• Strong ability to meet deadlines in a fast-paced environment
• Demonstrated initiative and ability to identify process improvements
• High level of integrity, accountability, and professional responsibility
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Project
• Strong organizational and time-management skills
• Excellent customer service skills and professional demeanor
• Ability to work independently and collaboratively within a team environment
• Strong written and verbal communication skills
• Proven ability to multitask with speed, accuracy, and attention to detail
• Intermediate computer skills, including experience with tablets/iPads
• Ability to successfully pass a background check and drug screening

Preferred Qualifications

• Administrative experience in a construction or project-based environment
• Ability to read and interpret construction drawings, contracts, and related project documents

Skills That Set You Apart

• Exceptional organization and attention to detail
• Strong time management and prioritization skills
• Ability to adapt quickly in a fast-paced environment
• Strong problem-solving and critical-thinking abilities
• Professional communication and interpersonal skills
• Customer-focused mindset with a commitment to supporting project success
• Ability to work effectively both independently and as part of a team

Work Environment

This position is primarily office-based and may include:

• Frequent use of computers, office equipment, and project management software
• Coordination with project teams, field personnel, clients, subcontractors, and vendors
• Managing multiple deadlines and priorities simultaneously
• Occasional travel coordination and project support activities

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Equal Employment Opportunity

Southern Air, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by applicable law.

Ready to Grow Your Career with Southern Air?

Apply today and become part of a company where your contributions matter, your development is supported, and your success is shared.

Learn more: www.southern-air.com