Executive Assistant

Southend Pharmacy is a Houston-based, independent compounding pharmacy specializing in sterile medications and personalized pharmaceutical solutions. Licensed in over 30 states, we partner with healthcare providers to deliver high-quality, third party-tested compounds, including GLP-1 therapies. As a Legit Script-certified pharmacy, we are committed to safety, compliance, and exceptional service

Position Summary

Southend Pharmacy is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Vice President of Operations. This individual will play a critical role in ensuring the smooth execution of daily operations, managing priorities, and enabling the Vice President of Operations to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and can anticipate needs with a solutions-oriented mindset.

Please note: This position is not eligible for visa sponsorship, including F-1 student visas (CPT/OPT) or H-1B visas. Candidates must be authorized to work in the United States on a permanent basis without the need for current or future sponsorship.

Key Responsibilities

• Manage the VPOps’ calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Prepare and organize reports, presentations, and correspondence for internal and external stakeholders.
• Assist with project coordination, tracking deadlines, and monitoring progress on key operational initiatives.
• Coordinate and prepare materials for leadership meetings, including agendas, minutes, and action items.
• Act as the primary point of contact for the VPOps, managing communication flow with internal teams, partners, and vendors.
• Conduct research, compile data, and prepare executive-level summaries or briefings as needed.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support operational efficiency by identifying process improvements and providing administrative solutions.
• Arrange travel, accommodations, and logistics for meetings, conferences, and site visits.
• Perform other administrative duties and special projects as assigned.

Required Qualifications

• Bachelor’s degree in business administration, Communications, or related field, OR equivalent professional experience.
• 5 years of experience as an Executive Assistant or in a comparable administrative support role for senior leadership.
• Strong organizational skills with the ability to prioritize and manage multiple projects under tight deadlines.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with project management and collaboration tools (e.g., Teams, SharePoint, Asana, or similar).
• Proven ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Preferred Qualifications

• Experience supporting operations or leadership in the pharmaceutical, healthcare, or related industry.
• Familiarity with pharmacy operations, regulatory compliance, or healthcare administrative processes.
• Experience coordinating projects across cross-functional teams.
• Advanced skills in creating executive-level presentations and reports.
• Ability to adapt quickly to changing priorities in a high-growth environment.

Why Join Southend Pharmacy?

At Southend Pharmacy, we are committed to excellence in patient care, innovation, and operational efficiency. Joining our team means being part of a collaborative, mission-driven environment where your contributions directly support the success of our pharmacy operations and the communities we serve.