Accounts Payable Specialist

Summary/Objective

The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serves as the main contact for owners regarding accounts payable and tax items.
• Prepares annual documentation for tax items such as 1099’s, property taxes, and tangible taxes.
• Manages vendor contact information & W-9’s as applicable.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Answer vendor inquiries.
• Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
• Prepares cleared checks for electronic storage.
• Assists with monthly closings.
• Assists in management of the accounts payable account aging reports for all corporations assigned to retail finance and SEPD. Communication to management regarding outstanding invoices needing approval and/or account clean-up including journal entries and/or voiding of invoices.
• Prepares analysis of accounts, as required.
• Performs filing and copying.

Required Education and Experience

• Associate degree in accounting or related field preferred
• Strong knowledge of double-entry bookkeeping principles and practices
• Strong Excel knowledge – Vlook Up and Pivot Tables
• Proficiency in accounting software, such as MS GP and other relevant tools
• Excellent attention to detail and accuracy in data entry and record keeping
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal