Event Production Manager

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

The Event Production Manager is the operational lead for the Events team—serving as the center of logistics for all event production and venue rentals. This role keeps the team running smoothly through strong systems, clear cross‑department communication, and high-quality on‑site execution. They oversee timelines, permits, budgets, calendars, and client communication to deliver seamless events and rentals.

RESPONSIBILITIES

Event Production & Logistics

• Serve as the central logistics lead and primary on‑the‑ground producer for all internal events.
• Develop and maintain production schedules, run‑of‑show documents, and task lists.
• Coordinate with internal departments (gallery operations, AV, security, facilities, engineering, etc.) on all production requirements.
• Manage permits, compliance documentation, and required filings.
• Liaise with external vendors on all logistical elements.
• Lead on‑site execution and ensure timelines and deliverables stay on track.

Operational Systems & Team Support

• Maintain and manage the Events Master Calendar across teams.
• Support budget oversight, reconciliation, and post‑event reporting.
• Improve workflows, templates, and project management tools for operational efficiency.

Venue Rental Operations

• Partner with Sales during inquiries to assess feasibility, technical needs, staffing, and operational viability.
• Provide clear guidance on layouts, production constraints, estimated costs, and considerations that affect proposals.
• After contracting, act as the primary client contact—managing communication, expectations, and production details throughout planning and execution.
• Coordinate internal stakeholders (facilities, security, engineering, AV, hospitality, IT, etc.) to translate client needs into actionable plans.
• Lead walk‑throughs, site visits, technical meetings, and planning calls.
• Oversee on‑site execution for rental events, ensuring schedules, technical requirements, and client expectations are met for a seamless, high‑touch experience.

IDEAL EXPERIENCE & COMPETENCIES

• 4–6 years in event production, event operations, show calling, or experiential environments.
• Strong project management, multitasking, and organizational skills.
• Solid understanding of event logistics, technical production, permits, and vendor coordination.
• Excellent communication and client-facing abilities.
• Ability to interpret and produce floor plans and production documents.
• Calm under pressure with a solutions‑oriented mindset.

The proposed base salary for this position ranges from $80,000-$90,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

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