What are the responsibilities and job description for the Event Production Manager position at Autumn Communications?
The Experiential Marketing Production Manager is responsible for overseeing the execution of experiential marketing programs by managing project timelines, creative assets, budgets, and production logistics. This role will facilitate vendor communications, contribute to creative ideation, and provide coaching and training to coordinator-level staff. The ideal candidate is a detail-oriented leader with strong project management skills, a creative mindset, and the ability to manage multiple moving parts in a fast-paced environment.
Key Responsibilities:
- Oversee and manage the execution of experiential marketing activations, ensuring all elements are delivered on time and within budget.
- Develop and maintain key production documents, including project timelines, creative decks, run-of-show schedules, creative assets lists, and production sheets.
- Track and manage Certificates of Insurance (COIs) and ensure compliance with company and vendor requirements.
- Maintain and oversee working budgets, ensuring financial accuracy and cost efficiencies.
- Act as the primary point of contact for vendors, negotiating contracts, managing expectations, and ensuring successful execution of deliverables.
- Lead and contribute to creative ideation, working closely with internal teams and external partners to develop innovative experiential concepts.
- Coach, mentor, and train Experiential Marketing Coordinators, ensuring their professional growth and effectiveness in supporting production needs.
- Collaborate with cross-functional teams, including design, operations, and finance, to ensure seamless execution of projects.
- Identify and implement process improvements to enhance production efficiency and overall project execution.
- Troubleshoot any on-site production challenges and ensure smooth event execution.
Qualifications:
- Bachelor’s degree in Marketing, Communications, Event Management, or a related field.
- 4 to 5 years of experience in event production, experiential marketing, or a related field.
- Strong organizational and project management skills, with the ability to juggle multiple projects and deadlines.
- Experience in vendor management, budget tracking, and production logistics.
- Proficiency in project management tools and software.
- Excellent communication and negotiation skills.
- Creative thinker with an eye for detail and a passion for bringing brand experiences to life.
- Willingness to travel and work non-traditional hours as needed for event execution.