What are the responsibilities and job description for the AP Specialist position at Soni?
The Accounts Payable Specialist is responsible for accurately and efficiently processing vendor invoices, payments, and related accounting transactions. This position maintains vendor records, reconciles accounts, resolves discrepancies, and supports the accounting team with accurate and timely financial processing.
Key Responsibilities
Key Responsibilities
- Process high-volume invoices, expense reports, and payment requests.
- Review invoices for accuracy, proper approvals, coding, and supporting documentation.
- Enter invoices into the accounting/ERP system and maintain accurate records.
- Match invoices to purchase orders and receiving documentation when applicable.
- Prepare and process check, ACH, and electronic payments.
- Reconcile vendor statements and resolve discrepancies or outstanding balances.
- Respond to vendor inquiries regarding invoices, payments, and account balances.
- Maintain accurate vendor files and W-9 information.
- Assist with month-end and year-end closing activities.
- Prepare AP reports and provide documentation for audits.
- Monitor aging reports and ensure invoices are processed according to payment terms.
- Identify duplicate invoices and help prevent payment errors.
- Assist with 1099 preparation and other year-end reporting requirements.
- Maintain confidentiality of financial and vendor information.
- Perform other accounting and administrative duties as assigned.
- 2 years of accounts payable or related accounting experience preferred.
- High school diploma required; associate degree or accounting coursework preferred.
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and problem-solving skills.
- Proficiency with Microsoft Excel and Microsoft Office.
- Experience with an accounting or ERP system preferred.
- High-volume AP processing experience.
- Experience with three-way matching and purchase orders.
- Familiarity with vendor management and 1099 reporting.
- Experience with ERP systems such as SAP, Oracle, NetSuite, Great Plains, or similar platforms.
Salary : $25 - $30