What are the responsibilities and job description for the Accounts Payable Specialist position at Soni?
Soni's client is seeking an Accounts Payable Specialist. The Accounts Payable (AP) Specialist supports the end-to-end purchase-to-pay process, ensuring the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role is integral to the day-to-day accounts payable function, including assisting with weekly payment runs and executing payments through treasury banking platforms while adhering to company policies and internal controls.
The AP Specialist maintains vendor records, supports updates to payment templates and banking information, and contributes to compliance with internal control frameworks. The role partners closely with procurement, operations, and finance teams to manage high-volume invoice processing and ensure vendors are paid accurately and on schedule.
The ideal candidate demonstrates strong attention to detail, advanced Excel skills, and a proactive, service-oriented mindset, with the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Required:
The AP Specialist maintains vendor records, supports updates to payment templates and banking information, and contributes to compliance with internal control frameworks. The role partners closely with procurement, operations, and finance teams to manage high-volume invoice processing and ensure vendors are paid accurately and on schedule.
The ideal candidate demonstrates strong attention to detail, advanced Excel skills, and a proactive, service-oriented mindset, with the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Review, validate, and process vendor invoices, ensuring accuracy, proper authorization, and compliance with internal policies
- Maintain vendor records and act as a primary point of contact for vendor and internal payment inquiries, resolving discrepancies in a timely manner
- Execute payment runs across multiple banking and treasury platforms, ensuring adherence to payment schedules and internal controls
- Process employee expense reports in accordance with company travel and expense policies
- Collaborate with procurement, operations, and finance teams to ensure efficient processing of invoices, approvals, and payments
- Manage high-volume invoice intake and payment cycles while maintaining accuracy and strong controls
- Respond promptly to inquiries related to payment status, invoice issues, and account details
- Support ad hoc requests and special projects related to payables and finance operations
- Occasionally work outside standard business hours, including weekends, as required for operational needs
Required:
- 1–3 years of progressive accounts payable experience
- Strong attention to detail with solid accounting and analytical skills
- Experience with accounting systems and treasury/banking platforms
- Advanced proficiency in Microsoft Excel
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Ability to quickly learn new systems and processes
- Bachelor’s degree in Accounting, Finance, or a related field
- Experience in high-volume or event-driven environments
- Familiarity with ERP systems such as NetSuite or SAP
- Knowledge of relevant tax regulations
- Ability to manage competing priorities in a deadline-driven environment while maintaining accuracy
- Strong cross-functional collaboration skills
- Proactive and resourceful problem-solving approach
- High level of organization and follow-through
- Process-oriented mindset with adherence to established procedures and controls