What are the responsibilities and job description for the Executive Assistant (F/M/X) position at Solvay?
Solvay is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.
About The Role
Important Important EEO information related to opening in the US
Solvay is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics. Click on the links to read "The EEO is the Law" poster and the “EEO is the Law” poster Supplement.
We will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. For more information, please click here.
Solvay is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to hrstaffingoffice.na-us@solvay.com or call 800-311-3555 and let us know the nature of your request and your contact information.
About The Role
- Our Green River leadership team, composed of 12 employees, is integrated in various departments across the organization including the Mine and Surface Operations, Safety, HR, Environmental, Logistics, etc. and focuses on safety, production, cost, quality and morale.
- As the Executive Assistant, you will work in a professional manner, with internal and external customer while performing administrative tasks to support the Resident Manager and Human Resources, plus lead the employee and community relation activities for the site. You will get the opportunity to contribute to the safety and efficiency of our operations while working to improve the employee experience.
- You will be accountable for:
- Providing support to Resident Manager with scheduling, and coordination of internal and external communications
- Liaising between site and corporate functions such as Communications Department and Global Business Unit staff
- Providing clerical support to the Senior Staff
- Assisting Resident Manager with monthly reporting
- Acting as a liaison between the organization and community groups regarding charitable contributions and activities
- Planning and execution of special events such as organization-wide meetings, employee recognition events and holiday parties
- Processing invoices and check requests for Senior Staff
- Assisting with scheduling and organizing meetings, appointments and travel accommodations for senior staff
- Maintaining integrity and confidentiality while privy to sensitive employee , business and commercial information
- Assisting with special projects as assigned
- Replenishing office supplies
- Receiving and distributing office mail and site communications
- Answering frequently asked questions from applicants and employees relative to standard policies, benefits, hiring process, etc. and refers more complex questions to appropriate senior level staff, or benefit center
- Assisting with absence management including Metlife reporting, weekly contact with suspended employees, and submittal of personnel change notifications
- Assisting with recruiting and new hire orientation
- Perfect Attendance reporting
- Assisting with weekly payroll in timekeepers absence
- Assisting Site HR with monthly reporting including employee census, temp, OT and absence reports
- Maintaining accurate and up-to-date files, records and documentation
- Preparing internal postings to include drafting communications and maintaining employee bulletin board
- We offer a permanent contract based on an onsite 4 days a week/10 hours a day working mode.
- Associate’s Degree.
- Three to five years’ prior experience in an Administrative role.
- SAP experience is preferred.
- Competencies:
- Must be Proficient in Google Workspace including Gmail, Hangouts, Calendar, and Google .
- Must possess excellent communication skills.
- Must be able to prioritize all tasks as you will be assisting members of the management team.
- Behaviors:
- Attention to detail
- Agile
- Organized
- Adaptability
- Attractive and equitable pay for all: compensation is determined within a range to foster your development in the role. While the USA base pay reasonably expected for this role is $51,720/yr- $77,580/yr, your salary may ultimately be higher or lower based on your skills and experience. Additionally, we provide a competitive total rewards package that includes a bonus and/or other incentives.
- Solvay Cares program: minimum of 16 weeks of parenting leave for all employees and package with healthcare, disability and life insurance coverage.
- Prioritization of well-being: Solvay Solidarity Fund to support employees through hardship, work-life balance promotion, flexible approach to work part-time or hybrid work arrangements (depending on the type of job), employee assistance program with access to physical and psychological support.
- Professional development: prioritization of internal talents for career progression, access to a training platform, opportunities to join Employee Resource Groups (ERG) for experience sharing and mentorship and free language courses in 24 languages.
- Solvay, a pioneering chemical company with a legacy rooted in founder Ernest Solvay's pivotal innovations in the soda ash process, is dedicated to delivering essential solutions globally through its workforce of over 9,000 employees. Since 1863, Solvay harnesses the power of chemistry to create innovative, sustainable solutions that answer the world’s most essential needs such as purifying the air we breathe and the water we drink, preserving our food supplies, protecting our health and well-being, creating eco-friendly clothing, making the tires of our cars more sustainable and cleaning and protecting our homes. As a world-leading company with €4.9 billion in net sales in 2023 and listings on Euronext Brussels and Paris (SOLB), its unwavering commitment drives the transition to a carbon-neutral future by 2050, underscoring its dedication to sustainability and a fair and just transition.
- At Solvay, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.
Important Important EEO information related to opening in the US
Solvay is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics. Click on the links to read "The EEO is the Law" poster and the “EEO is the Law” poster Supplement.
We will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. For more information, please click here.
Solvay is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to hrstaffingoffice.na-us@solvay.com or call 800-311-3555 and let us know the nature of your request and your contact information.
Salary : $51,720 - $77,580
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