What are the responsibilities and job description for the Office Manager position at SOLTESZ?
Responsibilities include but are not limited to the following:
- Monitor and approve staff timesheets when necessary
- Price out and order office supplies, equipment and furniture; maintain break room supplies
- Organize all in-house luncheon meetings
- Make arrangements for coverage in the absence of administrative support staff; personally assist if needed
- Oversee distribution of outside mail and inter-office mail
- Create and/or maintain filing systems
- Type office memos, letters, contracts, meeting minutes, change orders, signed addendums, etc.
- Complete work orders for new projects
- Distribute employee paychecks bi-weekly
- Maintain office checkbook to include tracking check writing and disbursement of petty cash
- Maintain and update General Manager’s calendar in Outlook
- Schedule meetings for the Lanham staff, as needed
- Support marketing efforts related to the Lanham office
- Track receivables and assist accounting with outstanding client invoices by calling clients and updating AR notes in Deltek
- Assist accounts payable with the distribution of invoices
- Collect pre-bills from Project Managers
- Perform special assignments and/or other tasks assigned by General Manager
- May assist Human Resources Director in scheduling candidate interviews for the Lanham office
Qualifications
- Minimum of 5 years’ administrative support experience in a professional office environment required
- High School Diploma or equivalent required; Associates Degree preferred
- Solid Microsoft Office skills required
- Excellent written and oral communication skills
Salary : $55,000 - $65,000