Executive Assistant to Investment Team

Boutique Investment Advisory Firm (Hedge Fund) in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to join its growing team! This person will be supporting the Investment Team (4 executives). This role is central to the day-to-day functioning of the firm and touches calendars, travel, guests, recruiting, office operations, and internal systems. The ideal candidate thrives in a fast-paced environment, enjoys interacting with people, and takes pride in creating order, leverage, and efficiency across an organization. Candidates must have a minimum of 5 years of applicable executive administrative support experience (finance experience is a must) and a Bachelor’s degree is required. Ideal candidates should be polished and professional, smart, eager, proactive, detail-oriented, organized, and tech-forward/savvy. The scope of the role is flexible and can expand significantly based on the individual’s capabilities, interests, and ambition, so growth opportunity down the road!

• Salary depends on experience (120-150k ) plus discretionary bonus eligibility (all in-140-175k total comp), 100% company paid benefits, 401k, beautiful office, catered lunch (Monday-Thursday), breakfast every day, etc.
• Hours are 7:45am-4:45/5:00pm, with flexibility as needed. 5 days in office.
  
  
  

Responsibilities:

• Provide support for investment professionals, including complex calendaring, meeting coordination, and booking domestic and international travel.
• Manage office visits and guest reception, coordinate conference rooms, and oversee video conferencing and multi-party calls.
• Oversee office operations such as vendor management, office supplies, and day-to-day administrative needs to ensure smooth firm operations.
• Use and help build systems leveraging tools such as Excel, productivity software, and AI to improve organization, efficiency, and scalability.
• Assist with recruiting logistics, manage candidate flow, and communicate with candidates throughout the interview process.
• Organize internal events and social outings and contribute positively to office culture.
  
  
  

Required Qualifications:

• Minimum 5 years of applicable executive administrative support experience (finance is a must; public markets preferred).
• Bachelor’s degree required.
• Exceptional interpersonal and written and verbal communication skills.
• Proficiency in Excel, familiarity with productivity tools, and openness to using AI/LLMs.
• Highly organized, proactive, and detail-oriented, with the ability to operate independently.
• Strong contextual intelligence: able to understand the “question behind the question” and act accordingly.
• Energized by variety, fast pace, and frequent context switching; comfortable managing many parallel workstreams.
• Naturally communicative and comfortable engaging with a wide range of people and situations.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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