What are the responsibilities and job description for the Junior Product Coordinator position at Solar Eclipse New York?
Company Description
Solar Eclipse is a New York City-based lifestyle brand that reimagines everyday objects with a contemporary and artistic approach. The brand is dedicated to crafting functional accessories and homeware that blend nostalgia with intention, transforming daily rituals into meaningful experiences. Solar Eclipse creates products in small batches, ensuring a combination of quality and sustainability. Using premium sustainable materials like biodegradable acetate, each piece is designed to elevate daily routines and last for years to come.
Job description
We’re looking for a highly organized, detail-driven Junior Product Coordinator to support our Product and Production teams. This role is ideal for someone early in their career who thrives on structure, timelines, and bringing creative products to life behind the scenes.
This is an on-site role in our Manhattan office and an opportunity to join a fast-growing fashion brand at an exciting stage. You’ll play a key role in tracking purchase orders, samples, timelines, and product information across teams - helping ensure everything runs smoothly from development through launch and beyond.
This is a foundational role with real responsibility, visibility, and long-term growth potential.
Key Responsibilities
Production & PO Tracking
- Track and maintain accurate timelines for all incoming Purchase Orders (POs) from manufacturers
- Assist with PO status updates, including production timelines, ship dates, and delivery changes
- Flag delays, risks, discrepancies, or missing information early and escalate as needed
Meetings & Communication
- Attend Production Team meetings, take clear and organized notes, track decisions, and follow up on action items
- Communicate regularly with internal teams (Production, Wholesale, E-commerce, Marketing) to share product updates and timelines
Samples & Product Organization
- Coordinate and track internal and customer sample requests, ensuring samples are logged, organized, and sent on time
- Maintain a clean, accurate inventory of samples at head office, including labeling, storage, and upkeep
- Support basic sample checks for accuracy (style, color, labeling) before samples are sent, archived, or approved
Product Lifecycle Support
- Assist with managing products through their full lifecycle — from development and launch to evergreen status or discontinuation
- Support prebook tracking and stock level updates in coordination with the Production Team
- Ensure product information remains accurate and up to date across internal systems, spreadsheets, and trackers
Systems, Tools & Process
- Maintain and update product trackers, PO spreadsheets, and sample logs with strong attention to detail
- Assist with system updates (Shopify, NuOrder, Faire, and internal tools — training provided)
- Keep shared folders, files, and product assets organized and easy to access
- Follow established workflows and support documentation and process improvements as the team grows
General Support
- Provide day-to-day organizational and administrative support to the Product and Production teams
Who You Are
- Exceptionally organized and detail-oriented
- Comfortable working with spreadsheets, trackers, and systems
- A clear, thoughtful, and proactive communicator
- Calm under deadlines and able to juggle multiple priorities
- Curious, eager to learn, and excited to grow in a product-driven environment
- Interested in fashion, accessories, lifestyle, or consumer products (industry experience not required)
Nice to Have (Not Required)
- Internship or entry-level experience in product, production, operations, or merchandising
- Familiarity with Shopify, NuOrder, Faire, or similar tools
- Experience working with physical products or samples
Why This Role Is Exciting
- Hands-on exposure to the full product lifecycle
- Direct collaboration with creative, production, and commercial teams
- Real responsibility and visibility early in your career
- Clear opportunity to grow into Product, Production, or Operations roles over time