Executive Administrative Assistant

Job title : Executive Administrative Assistant With Coupa

Synchrony Financial--SYFJP00001288

Location : Stamford CT (Or within a 60 mile Radius). Requires the associate to be onsite 2-3 days a week at the Stamford CT location. Other days can be remote/from home.

Duration: 6 months W possible extension

Must Haves: 7 years as an executive assistant, 2 of these years candidate should also have Coupa/Supplier Management experience, supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook.

Job Description

Role Summary/Purpose

In this role you will provide administrative support services to four of Synchrony’s Senior Vice Presidents within the Finance organization, including the Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, comm unication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment.

Essential Responsibilities:

• Interact with employees, customers, and outside advisors in a professional and efficient manner
• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E
• Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
• Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
• Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
• Clear and effective communication with leaders and effective prioritization of tasks
• Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
• Ensure documents are posted accurately and timely in preparation for meetings/conference calls
• Attend staff/team meetings as required
• Maintain calendar for staff and department activities. Assist in prioritization of items
• Perform other duties and/or special projects as assigned

Qualifications/Requirements:

• 7 years in an executive administrative role
• Minimum of 2 years of experience supporting senior level executives in a corporate environment
• Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook
• Minimum of 2 years of experience working with supplier management software like Coupa
• Strong organizational skills and possess the ability to handle multiple projects
• Strong attention to detail
• High level of integrity, confidentiality and self-confidence
• Clear, concise and articulate communication skills (verbal & written)

Desired Characteristics:

• Coupa experience
• Supplier management and accounts payable experience
• Excellent communication and interpersonal skills
• Strong problem-solving and critical thinking skills with a passion for excellence
• Demonstrative initiative, ability to work independently and must be a team player
• Ability to accept responsibility and handle confidential information
• Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word