Assistant Bookkeeper

We are seeking a highly organized and detail‑driven Bookkeeping Assistant. This position plays a key role in maintaining accurate financial records and supporting core accounting functions. This position reports directly to the Head Bookkeeper, who provides hands-on training, ongoing support, and an open-door environment focused on accuracy, collaboration, and professionalism.

What We’re Looking For:

• Experience with QuickBooks a must
• Strong understanding of GAAP, double-entry bookkeeping, account reconciliation, and general ledger processes
• Strong Excel skills and comfort working in spreadsheets throughout the day
• High computer proficiency and recent experience with Microsoft Outlook
• A detail-oriented mindset with the ability to self-review, identify errors, and always ensure accuracy

Key Responsibilities:

• Manage accounts payable/receivable in QuickBooks
• Assist with bi-weekly payroll processing (as needed)
• High-volume data entry credit card entry and reconciliation
• Perform bank, balance sheet, and ledger reconciliations and verify data accuracy
• Prepare journal entries and assist with month-end close
• Ensure compliance with GAAP and other applicable accounting standards
• Maintain organized digital and physical filing systems

Qualifications:

• Associate's degree in accounting or 2 years Accounts Payable work experience
• Strong knowledge of accounting principles: GAAP, double-entry accounting, debits/credits, journal entries, and general ledger
• QuickBooks experience a must
• Ability to work with sensitive information with discretion
• Experience with reconciliation, AP/AR, credit card, and sales tax preparation is highly desirable
• Strong organizational and time-management skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills
• Ability to work independently with accuracy, professionalism, and a strong sense of ownership

Key Attributes:

• Trustworthy and able to handle financial information with integrity
• Resourceful problem-solver with a “figure-it-out” mindset
• Composed and reliable under pressure
• Team-oriented with clear and professional communication skills

Benefits:

• Simple IRA with up to 3% company match
• Company Paid Health Insurance (medical, dental, and vision)
• Company Paid Life insurance and Long-Term Disability
• Paid Time off
• Employee Assistance Program
• Employee Discounts

Important Notes:

• ANY OFFER OF EMPLOYMENT IS SUBJECT TO THE SUCCESSFUL COMPLETION OF A PRE-EMPLOYMENT DRUG SCREEN.
• This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.