What are the responsibilities and job description for the Transaction Coordinator position at Smith & Associates Real Estate?
*******Florida Real Estate License us Required *******
Company Description Smith & Associates Real Estate is the largest locally owned real estate brokerage in Tampa Bay and has served local homeowners since 1969. The company has earned industry leadership by providing every client with knowledgeable, respectful service and a positive, personalized experience. Team members are deeply involved in the community, supporting the local arts scene and key charitable causes. Smith & Associates combines a close-knit, family-like culture with national recognition, innovative marketing, and advanced technology. With strong local roots, global reach, and a collaborative environment, the company’s passion for Tampa Bay is reflected in everything
it does.Role Description This is a full-time, on-site Transaction Coordinator role based in St. Pete FL. The Transaction Coordinator will support real estate agents and clients by managing all administrative aspects of real estate transactions from contract to closing. Responsibilities include preparing and reviewing transaction files, tracking key dates and contingencies, coordinating with escrow officers, lenders, and title companies, and ensuring all required documents are completed, signed, and properly stored. The role also involves maintaining clear communication with clients and agents, scheduling inspections and appraisals, and providing timely status updates to all parties. The Transaction Coordinator will use company systems and software to maintain accurate records, uphold compliance standards, and help deliver a smooth, professional closing experience.
Qualifications
- Strong transaction-focused skills, including Transaction Coordination and Transaction Management, with experience overseeing files from contract to close.
- Knowledge of real estate processes related to Escrow and familiarity with title, lending, and closing procedures.
- Excellent interpersonal abilities, including clear written and verbal Communication and a professional, client-centered approach to Customer Service.
- High attention to detail, strong organizational and time-management skills, and the ability to manage multiple deadlines in a fast-paced environment.
- Proficiency with real estate transaction software, document management tools, and standard office applications (e.g., Microsoft Office or Google Workspace).
- Previous experience in real estate, title, escrow, or a related transactional role preferred.
- Ability to work on-site in St Pete , FL, collaborate effectively with agents and staff, and maintain confidentiality with sensitive information.
- High school diploma or equivalent required; additional education or real estate-related certifications are a plus.