Accounts Payable

Accounts Payable Specialist

SmartTalent is hiring an experienced Accounts Payable Specialist for one of our growing clients. This is an excellent opportunity for an accounting professional seeking a flexible, part-time schedule (approximately 30 hours per week) while working in a collaborative and supportive office environment.

In this role, you'll support the accounting department by managing accounts payable, maintaining vendor records, reconciling expenses, and ensuring compliance with financial and tax requirements. We're looking for someone who is organized, detail-oriented, and enjoys keeping financial operations running smoothly.

Location: Issaquah, WA

Pay: $29.00 - $30.00 per hour DOE

Schedule: Approximately 30 hours per week | Flexible Schedule

Job Type: Temporary leave coverage

Benefits Offered:

Paid Weekly, Direct Deposit, Affordable Health Care, Full-Time, Career Advancement Opportunities

What You'll Be Doing

Accounts Payable

• Process vendor invoices accurately and efficiently.
• Review invoices to ensure proper coding and approvals are completed.
• Schedule and issue vendor payments in a timely manner.
• Respond to vendor inquiries and maintain strong vendor relationships.

Vendor & Subcontractor Management

• Prepare and maintain subcontractor agreements.
• Collect and track required documentation, including W-9 forms and Certificates of Insurance (COIs).
• Maintain accurate vendor records, payment terms, and contact information.
• Monitor insurance expiration dates and request updated documentation as needed.
• Assist with annual 1099 reporting for subcontractors.

Credit Card & Expense Reconciliation

• Reconcile company credit card transactions and expense reports.
• Ensure receipts and approvals are properly documented.
• Research and resolve discrepancies in expense statements.

Tax & Compliance

• Update city tax rates within company systems.
• Process required tax payments to the Department of Revenue and other agencies.
• Assist in maintaining compliance with sales and use tax regulations.

Accounting Support

• Assist with month-end and year-end closing activities.
• Reconcile accounts payable transactions and resolve discrepancies.
• Prepare reports related to vendor payments, expenses, and outstanding invoices

Team Collaboration

• Communicate with vendors regarding invoices and payment questions.
• Work closely with internal departments to ensure timely invoice approvals.
• Maintain organized and accurate financial records.

What We're Looking For

• Previous experience in Accounts Payable, Accounting, or Finance.
• Knowledge of accounts payable processes and general accounting principles.
• Experience using accounting software specifically QuickBooks Desktop
• Strong Microsoft Office skills, particularly Excel, Outlook, and Word.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving abilities.
• Ability to maintain confidentiality and professionalism.

Preferred Qualifications

• Experience processing 1099s.
• Familiarity with sales and use tax regulations.
• Experience managing vendor compliance documentation, including Certificates of Insurance (COIs).

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of a computer, keyboard, and telephone.
• Ability to occasionally lift up to 15 pounds.

Apply Today!

If you're looking for an opportunity that offers competitive pay, a flexible schedule, and the chance to use your accounting expertise in a collaborative environment, we'd love to hear from you. Apply today and let SmartTalent help you take the next step in your career!