Scheduling Coordinator

Scheduling Coordinator at Smartly Technologies

Location: Orlando, Florida — 100% Remote

Job Type: Full Time

Salary: $50,500 - $57,500 per year

About The Role

Smartly Technologies is hiring for the Scheduling Coordinator role. In this position, you will coordinate appointments, calendars, availability, and schedule changes. The work supports IT services, customer support, software delivery, technical projects, systems, data, and digital operations. This is a full-time, 100% remote position open to candidates based in Orlando, Florida.

Responsibilities

• Schedule appointments, meetings, interviews, or service windows using approved calendars and scheduling systems.
• Confirm availability, time zones, required participants, and meeting or appointment details before booking.
• Send confirmations, reminders, reschedule notices, and follow-up messages promptly.
• Resolve routine calendar conflicts and escalate priority conflicts that require manager approval.
• Maintain accurate scheduling notes, contact details, cancellations, and attendance status.
• Track open scheduling requests and follow up until each request is completed or reassigned.
  
  

Requirements

• Strong organization, calendar management, written communication, and attention to detail.
• Comfort using shared calendars, scheduling tools, email, spreadsheets, and video-meeting platforms.
• Ability to manage changing schedules and multiple time zones accurately.
• Professional communication with customers, candidates, vendors, or internal teams.
• Reliable follow-through and the ability to prioritize time-sensitive requests.
• A pre-employment background check is required.
  
  

To apply, submit your resume and complete our online application form. Please make sure your contact information and work history are current before submitting.