Controller

JOB SUMMARY

Manages accounting department (including LMA - leading, managing and holding direct reports accountable) and provides information, primarily financial in nature, about all company activities that assist management in making informed business decisions. Safeguards assets and assures accurate and timely recording of all transactions by implementing disciplines of internal audits, internal controls, and budgets across all departments.
 

PRINCIPAL DUTIES & RESPONSIBILITIES

1.    Leadership & Management
•    Provides clear direction to direct reports, and creates opportunities for them to succeed
•    Provides the necessary tools to direct reports, including training, technology, personal time, and attention
•    Delegates work, as appropriate, to direct reports and develops their skillsets to help them grow
•    Provides clear expectations regarding measurables, Core Values, roles & responsibilities of direct reports
•    Communicates through active listening in a two-way dialogue with direct reports
•    Participates in weekly and monthly meetings as a department
•    Performs quarterly check-in conversations with direct reports and annual performance reviews
•    Administers training for job duties and company SOPs as required

2.    Credit, Collections & Cash Application
•    Directs and supervises accounts receivable to ensure timely collection of A/R and application of payments
•    Executes credit decisions with accordance to the company credit policy and provides input to the CFO to modify the policy to mitigate unnecessary risk exposure
•    Interacts and negotiates with customers for escalated credit and collections issues

3.    Accounts Payable & Fixed Assets
•    Directs and supervises accounts payable to ensure timely payment of suppliers
•    Responsible for tracking of the fixed assets and depreciation schedules
•    Oversees proper recording of new fixed asset purchases and disposals

4.    General Ledger Accounting & Reporting
•    Directs and supervises team of staff accountants and engages in the monthly closing of the general ledger; 
•    Prepares and posts adjusting journal entries and reconciles balance sheet accounts
•    Responsible for accurate and timely completion, distribution and analysis of financial statements and management reports
•    Performs statistical analyses to determine trends, estimates, significant changes, and writes narrative reports explaining findings
•    Calculates financial and operating metrics and makes recommendations for process improvement
•    Complies with generally accepted accounting principles and relevant company procedures
•    Establishes and maintains internal controls that ensure the integrity of systems, processes, and data
•    Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports
•    Ensures the accuracy of inventory valuation; investigates to explain inventory adjustments and makes recommendations for procure-to-pay process improvements
•    Analyzes and updates standard costs and standard cost variances
•    Develops, maintains, monitors and reports against department standards that are aligned with leadership’s expectations, compares actual results to projections and explains variances between actual and forecast
•    Adheres to corporate accounting policies and procedures and maintains proficiency and understanding of the ERP system
•    Responds to CFO as assigned with accurate and timely reports to facilitate corporate financial reporting needs
•    Assists with ERP system troubleshooting and upgrades
•    Keeps CFO advised regularly on routine accounting matters
•    Assists CFO in special projects

5.    Budget
•    Responsible for annual budget preparation; assists management in the preparation of annual budget and makes recommendations on budget proposals.
•    Plans and carries out budget procedures including monthly monitoring of department expenditures and revenues

6.    Taxes, Year End Duties & Commercial Insurance Renewal & Audit
•    Oversees sales tax filings and year-end 1099 reporting
•    Responsible for the annual tax package preparation
•    Responsible for the preparation of information schedules for annual review; reviews them for accuracy
•    Responsible for the information preparation for the annual commercial insurance audit and renewals

7.    Clerical/General Administrative
•    Responds to routine emails, phone calls, etc.
•    Makes copies, print documents, mail delivery, etc.
•    Files paperwork

This job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.

Education/Experience

• Knowledge and skills at a level normally acquired through the completion of a bachelor’s degree in an Accounting, Finance, or a related discipline.
• 5-10 years of managerial experience in Accounting, with a strong background in inventory valuation and A/R management

Licenses/Credentials/Certifications

• CPA or MBA preferred

Specialized Knowledge/Skills/Abilities 

• Calm, organized, patient, diplomatic, and confident demeanor in working with staff, management, and customers
• Advanced attention to detail and accuracy in all work
• Advanced ability to prioritize own wide-ranging workload and work independently
• Advanced ability to communicate both verbally and in writing to a wide range of audiences – primarily staff, management, and customers
• Advanced knowledge of Microsoft Office 365 applications: Word, Excel, PowerPoint, Outlook, SharePoint
• Advanced ability to work collaboratively with colleagues and customers
• Proven management and/or relationship building experience
• Excellent communication and negotiation skills
• Proficient in analytical and problem-solving techniques
• Strong leadership and management skills in accordance with Skidmore Core Values
• Self-driven, motivated individual with an active continuous improvement approach
• Advanced knowledge of ERP systems; experience in Sage X3 preferred

WORKING CONDITIONS:

Working Hours/Environment

• Office hours are 45-50 per week – Monday – Friday, 8:00 – 5:00; regularly requires additional hours, including evening and weekends depending on business needs
• Work typically performed in an indoor office setting

Tools and Equipment Used

• Personal computer, copier, scanner, phone, and other typical office equipment

Travel

• Minimal – less than 5% of the time

Physical & Mental Demands

• Frequently required to sit at a desk/workstation for long period of time
• Ability to work at a computer terminal for extended periods of time
• Digital dexterity and hand/eye coordination in operation of office equipment
• Light lifting and carrying of supplies, files, etc.
• Ability to speak to and hear employees/clients via phone or in person
• Body motor skills sufficient to enable incumbent to move around the office environment

This job description does not constitute a written or implied contract of employment.  This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job.  Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.