What are the responsibilities and job description for the Residential Construction Office Manager position at Silva Custom Construction, Inc.?
Residential Construction Office Manager
About the Job
Established in 2008 Silva Custom Construction, Inc. is an experienced and growing general contracting firm focused on high-end remodels, additions and custom homes serving San Francisco’s South Bay and surrounding areas. SCC, Inc.
We are seeking a full-time office manager who has in-depth computer skills (Apple, Google Office & Quickbooks experience is required), the ability to multitask and prioritize while offering superior customer service.
It is imperative that this role speak to the culture of SCC, Inc. and the value of our services: Integrity, reliability, quality and commitment to craftsmanship. A local team member is preferred. This is a role that will grow with the company and will continue to offer and require additional functions as needed.
Responsibilities
- Maintain general internal and external office appearance and office supplies/ inventory lists
- Schedule maintenance of office as necessary
- Coordinate with cleaning service & pay invoices
- Answer phone and manage mail communications with clients
- Manage all files and archiving
- Maintain employee, client, vendor, utilities, insurance files
- Maintain automobile maintenance schedule
- Manage all utilities
- Schedule lead meetings with potential clients and estimators
- Provide clear communication with employees, clients and management (including email correspondence for updates and meetings)
- Complete all requests by management within time frame given.
- Manage bi-weekly payroll including maintaining employee time cards
- Host weekly office and off-site meetings
Accounts, QuickBooks & Monthly expenses
- Rent & Auto payments
- Weekly Accounts Payable
- Bi-weekly payroll
- General vendor payments
- General utilities payments
- Insurance coverage (vehicles, workman's comp, etc.)
Employees
- Scheduling/ShiftPlanning
- Timesheet approvals for payroll
- Maintain automobile maintenance schedule
- Update employee acknowledgement forms as necessary
- New Hires (forms, QB, apparel, credit cards, etc.)
Education and Experience
- HS Diploma
- Minimum 5 years’ experience in the construction field preferred
- Highly proficient in Microsoft Office, Apple, QuickBooks and Google apps
- Bilingual is a plus
Compensation and Benefits
- Commensurate with qualifications and experience
- DOE
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- Health insurance
Experience:
- QuickBooks: 5 years (Preferred)
- Administrative experience: 5 years (Preferred)
Work Location: In person
Salary : $65,000 - $80,000