What are the responsibilities and job description for the Office Assistant - Residential Properties position at ABC Construction?
Office Assistant- Residential Properties
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting property management activities. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. In this position, you will handle a variety of administrative tasks, coordinate with tenants and vendors, and assist with property-related documentation to create a welcoming and efficient environment for all stakeholders.
Duties
- Manage front desk responsibilities with professionalism and enthusiasm
- Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette
- Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools
- Perform data entry tasks accurately in property management software to track rent payments, expenses, and maintenance requests
- Support calendar management for property appointments, inspections, and meetings to ensure timely scheduling
- Assist with property management, including showing properties, processing applications, taking the rental checks and preparing lease agreements.
- Provide excellent customer support by addressing tenant concerns promptly and professionally
- Handle administrative tasks like filing, photocopying, and maintaining office cleanliness to foster an organized workspace
- Perform other tasks as requested by the owner
- Travel may be needed within South Bay/Santa Cruz Area for apartment inspection/move-in or move-out
Experience
- Previous office management or administrative experience in a property or real estate setting preferred
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Bilingual abilities are a plus to effectively communicate with diverse clients and vendors
- Familiarity with office equipment such as multi-line phones, fax machines, and printers is essential
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Prior experience in customer service roles like dental or medical receptionist positions is advantageous
- Excellent organizational skills with a keen attention to detail
- Effective time management abilities to prioritize tasks efficiently
Benefits
- Currently available 40 hrs. sick time per year, No PTO, No Health Insurance
- Hours: Monday - Friday 8:45 AM – 5:30 PM, Closed on Bank Holidays
- Job Type: Full-time, In Person
- Pay will depend on skills and/or experience
Work Location: In person
Pay: $25.00 - $32.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $25 - $32