What are the responsibilities and job description for the Office Manager (Construction Industry) position at PCI Construction Inc?
Job Title: Office Manager (Construction Industry)
Company: PCI Construction Inc.
Location: Remote (occasional driving required in local Bay Area)
Job Type: Full-time
ABOUT US
At PCI Construction Inc., we believe in clear communication, honesty, accountability, respect, transparency, and self-sufficiency. We are a family business, and thus we treat our employees like family. We’re looking for a versatile and proactive Office Manager (Construction Industry) who can help streamline various business functions and support our team in day-to-day operations.
We are a small but fast-growing construction company that prides itself on creating a supportive and collaborative work environment. While we are a general contracting company and have done a wide variety of both residential and commercial projects, we primarily focus on custom homes. We are passionate about ensuring that our clients are 100% satisfied with the results of our work, and we have been helping our clients build their dream homes for over 35 years.
POSITION OVERVIEW
PCI Construction Inc. is seeking a detail-oriented and motivated Office Manager (Construction Industry) to support our operations, HR, and project management functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to grow in the construction industry.
We welcome candidates with experience OR relevant education in construction management, engineering, architecture, business administration, or related fields.
KEY RESPONSIBILITIES
Office Administration & HR Support
- Maintain HR procedures, employee files, certifications, and compliance records.
- Prepare and update PCI safety standards and company documentation.
- Support onboarding, subcontractor paperwork, insurance tracking, and record management.
- Assist daily office operations and communication between office and field teams.
Construction Project Support
- Order construction materials and track deliveries for multiple job sites.
- Coordinate with project managers and site crews to support schedules and timelines.
- Use Buildertrend (or learn it) to update cost codes, budgets, schedules, and project documentation.
- Maintain organized project files, change orders, and compliance documents.
Finance & Administrative Tasks
- Process vendor payments and maintain W-9s, invoices, and vendor records.
- Assist with bookkeeping, invoice reconciliation, and digital filing.
- Improve and streamline invoicing and workflow systems.
Client & Team Support
- Communicate with clients regarding scheduling or documentation when needed.
- Support proposal preparation and administrative tasks for small project designs.
QUALIFICATIONS
- Strong knowledge of Google Workspace & Microsoft Office.
- Experience with Buildertrend or willingness to learn construction software.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and work independently.
- Positive, proactive, problem-solving mindset.
- Experience OR relevant education in construction management, engineering, architecture, business administration, or related fields.
PREFERRED SKILLS
- Office management or project coordination experience.
- Familiarity with construction materials, job site workflows, and vendor processes.
- Experience with permits, inspections, or construction documentation.
- Ability to learn new software quickly.
WHY PCI CONSTRUCTION, INC.?
- Opportunity to grow and take on diverse responsibilities.
- Collaborative and supportive work environment.
- Chance to work on a wide variety of tasks and projects, contributing directly to the success of the business.
Pay: $50,000.00 - $70,000.00 per year
Work Location: Hybrid remote in Redwood City, CA 94063
Salary : $50,000 - $70,000