Unity Accounts Payable-Accounts Receivable Specialist

Accounts Payable-Accounts Receivable Specialist

UNITY TACTICAL

Lafayette, LA

POSITION OVERVIEW

The Accounts Payable–Accounts Receivable Specialist supports the financial operations of an assembly manufacturing facility by managing vendor invoices, customer billings, and cash applications. The role maintains a strong manufacturing focus on purchase order matching, receiving documentation, and inventory-related transactions.

This position works closely with purchasing, receiving, production, warehouse, and sales teams to ensure accurate accounting records, timely transaction processing, and effective cash flow management. All AR/AP reporting and accounting records remain at the Unity Tactical entity level.

CORPORATE PARTNERSHIP

Unity Tactical partners with a centralized Corporate Treasury and Corporate Tax team. The Specialist is responsible for preparing organized and validated payment batches and coordinating with Corporate Treasury for final payment execution. The Specialist also collaborates with Corporate Tax on tax coding and compliance matters.

WORK ENVIRONMENT

• Office-based role within a manufacturing facility
• Requires regular interaction with production, receiving, and warehouse personnel
• Occasional overtime may be required during month-end close or periods of increased production activity

JOB RESPONSIBILITIES

Accounts Payable – Manufacturing Focus

• Process vendor invoices for materials, components, tooling, freight, supplies, and manufacturing services
• Perform three-way matching of purchase orders, receiving records, and invoices
• Partner with purchasing and receiving teams to resolve price, quantity, or delivery discrepancies
• Code invoices accurately to appropriate general ledger accounts, job numbers, or work orders
• Monitor accounts payable aging and follow up on outstanding balances
• Support month-end accruals including Goods Received Not Invoiced (GRNI)
• Prepare weekly payment batches and coordinate with Corporate Treasury for payment release
• Maintain organized documentation to support internal controls and audit requirements

Accounts Receivable – Manufacturing Focus

• Apply and post customer payments and reconcile cash receipts
• Generate customer invoices accurately and on time
• Monitor accounts receivable aging and assist with collection follow-up
• Work with sales, customer service, and logistics teams to resolve billing or payment issues
• Maintain customer credit files and assist with credit limit reviews
• Maintain customer exemption certificates where applicable

Sales and Use Tax Support

• Develop working knowledge of Louisiana sales and use tax requirements impacting Unity Tactical operations
• Review customer invoices for proper taxability and exemption documentation
• Assist with vendor invoice use tax assessment where applicable
• Maintain resale and exemption certificates in coordination with Corporate Tax
• Partner with Corporate Tax on questions related to product taxability, nexus, and ERP tax coding
• Serve as local liaison to Corporate Tax for information requests supporting monthly and quarterly filings prepared by corporate
• Ensure transactions are recorded with accurate tax codes and supporting documentation

General Accounting and Compliance

• Assist with month-end and year-end close processes
• Provide documentation and explanations for internal and external audits
• Ensure compliance with internal controls and accounting policies
• Participate in continuous improvement initiatives related to accounting and ERP processes
• Collaborate with corporate teams on ERP master data updates impacting AP, AR, and tax coding

KEY PERFORMANCE INDICATORS

• Days Payable Outstanding within target
• Percentage of vendor invoices paid on time
• Accuracy and completeness of AP aging reports
• Timely and accurate GRNI processing
• Days Sales Outstanding within target
• Accuracy and timeliness of AR aging reports
• Effective resolution of PO and billing discrepancies

JOB QUALIFICATIONS – REQUIRED

• Associate degree in accounting, Finance, Business, or related field preferred
• Equivalent relevant experience will be considered
• Working knowledge of three-way matching and manufacturing purchasing processes
• Understanding of inventory accounting and Cost of Goods Sold concepts
• High attention to detail and commitment to accuracy
• Proficiency with Microsoft Excel and accounting or ERP software
• Effective written and verbal communication skills
• Understanding of core sales and use tax concepts with ability to collaborate with Corporate Tax

JOB QUALIFICATIONS – PREFERRED

• 1–2 years of AP and AR experience in an assembly or manufacturing environment
• Experience with ERP systems supporting manufacturing operations
• Prior experience supporting sales and use tax processes or maintaining exemption certificates

REPORTING STRUCTURE

• Reports directly to the Unity Tactical Controller
• Partners with Corporate Treasury solely for payment release and workflow coordination
• Partners with Corporate Tax as operational liaison where needed

Salary : $41,500 - $51,500