Travel & Expense Specialist

Position Summary:

The Travel & Expense (T&E) Administrator will support & maintain the day-to-day activities of all T&E functions, including employee & manager training, expense reporting, receipt auditing, corporate purchasing & fuel cards, coordinating travel, reporting, and policy adherence for all companies and locations.

Responsibilities:

• Assist with credit card program administration, including issuing cards, training users, and reconciling statements.
• Act as point of contact for EMS issues & questions
• Administer EMS access for new and termed employees per DOA (physical & “travel only” soft cards)
• Maintain employee travel profiles and relevant traveler information
• Monitor travel bookings to ensure compliance with company policy, preferred vendors, and negotiated rates.
• Coordinate travel bookings for employees that do not have access to the company travel agent (CTA)
• Provide guidance to employees on booking tools, expense systems, reimbursement timelines, and policy interpretation.
• Update spending levels for employees as needed with manager approval (within the DOA)
• Provide reporting to managers on employee expense review; establish & administer deadlines for manager response & resolution of issues.
• Work with EMS to develop manager training on how to use platform reporting and dashboards

Qualifications, Skills & Abilities:

• Experience: 2–4 years of experience in travel coordination, expense management, finance support, or related administrative roles.
• Verbal & written communication: this position will require communication with internal & external contacts to administer policies & procedures; address administrative issues, requests or complaints with vendors; and provide analysis to financial and operational leaders.
• Organization & time management: this position will require multi-tasking and an ability to prioritize tasks & meet deadlines.
• Attention to detail: ensure accuracy in travel bookings and policy adherence.
• Negotiation: secure favorable rates & terms with vendors.
• Sense of urgency: ability to handle & resolve time-sensitive issues promptly & efficiently.
• Confidentiality: handle sensitive information related to travel & expenses.
• Aptitude for technology: a willingness to learn & utilize various telephonic and online tools to perform research, obtain information, make bookings & pull reports as needed.
• Customer service orientation

Work Location:

• This position will be located in our Houston office with a hybrid work schedule.

We are not accepting resumes from Third Party Recruiting Firms for positions posted on our careers page. If you are an Agency or Search firm representative, contact the Signal Energy Constructors Talent Acquisition Manager directly at talent.acquisition@signalenergy.com for consideration. Signal Energy Constructors or its affiliates will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Signal Energy Constructors or its affiliates will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Signal Energy Constructors has established an approved vendor program for this service, and will only consider accepting submissions from those approved firms.