Payroll Coordinator

Role Overview

The Payroll Coordinator will manage the company’s payroll operations for union and non-union employees across multiple U.S. construction sites, ensuring accurate, timely, and compliant processing of wages, benefits, and deductions. The role will use UKG for core HR functions and Viewpoint Vista for timekeeping and project-specific data, while coordinating with HR, union representatives, and project managers.

Key Responsibilities

• Payroll Processing: Run weekly multi-state payroll using Viewpoint Vista, reconciling prior to transmission, validating reports, and ensuring compliance with federal, state, and union-specific regulations.
• Timekeeping & Data Management: Extract and verify timekeeping data from Viewpoint Vista and update payroll records for hours worked, overtime, and project-specific pay.
• Union Compliance: Coordinate with the Labor Compliance team to process union-specific pay rules, deductions, and benefits, ensuring adherence to collective bargaining agreements.
• Employee Records: Maintain accurate employee records, including changes in status, benefits, and payroll items.
• Deductions & Benefits: Process employer-paid benefits, taxes, and other deductions; prepare and distribute W‑2s and other tax forms.
• Audit & Verification: Support internal and external audits, verify employment records, and resolve payroll discrepancies.
• Reporting: Generate and distribute payroll reports to management and union representatives; compile summaries of earnings, taxes, deductions, and leave.
• Employee Support: Answer employee inquiries about pay, deductions, and benefits; resolve complaints promptly and professionally.
• Coordination: Work with HR, finance, and project managers to implement payroll changes, handle terminations, and manage new hires.

Required Skills & Qualifications

• High school diploma/GED; college degree preferred (Accounting, HR, or related field).
• 3 years of payroll experience; multi-state payroll experience preferred.
• Proficiency with UKG (direct or indirect use) and Viewpoint Vista payroll and timekeeping systems highly preferred.
• Strong knowledge of federal/state payroll laws, tax regulations, and union pay rules.
• Excellent attention to detail, confidentiality, and organizational skills.
• Strong communication and interpersonal skills to work with union representatives and diverse employees.
• Ability to work under pressure, meet deadlines, and manage multiple priorities.
• Manual dexterity for computer use; ability to deliver presentations if needed.

Work Environment

• Hybrid - in the Downtown Houston office 4 days a week, work remotely on Fridays.
• May require extended hours to meet payroll deadlines.
• Equal Opportunity Employer.

Why This Role Matters
This position is critical for ensuring union employees across a dispersed construction network are paid accurately, on time, and in compliance with both company policy and labor agreements, while integrating timekeeping and payroll data from multiple systems.