What are the responsibilities and job description for the Legal Assistant - Community Association position at Siegfried Rivera PA?
Siegfried Rivera has an immediate opening for a Legal Assistant for the community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, scheduling, and digital document management, be detail-oriented, organized, proficient in Microsoft Office 365, and able to work in a group setting. Join a well-established firm offering competitive compensation and benefits packages.
Key Responsibilities
- Provide administrative support to two or more attorneys.
- Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
- Answer phone calls, take messages, and redirect calls when appropriate.
- Perform conflict checks, opening and closing of matters, and new client proposals.
- Maintain regular communication with supervising attorneys and clients.
- Conduct corporate searches and navigate State and DBPR websites for information.
- Keep cases organized by maintaining files and data management.
- Able to adapt to changing priorities and work in a fast-paced environment with a “can do” positive attitude.
Requirements
- Prior experience as a litigation paralegal or legal assistant preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Ability to proofread legal documents.
Preferred Skills
- Experience with electronic discovery and document production.
- Conducting Lien searches, Tittle searches.
- Familiarity with court procedures and filing requirements, including Miami-Dade County’s Complex Business Rules.
- Ability to work independently and as part of a team.
- Familiar with legal research tools (e.g., TLO), document management systems (e.g., IConect, Trial Director, AIM, NetDocs), and Microsoft Office Suite.
The firm offers a comprehensive benefits package and competitive salary. Please submit resume and salary requirement to apply. All submissions are kept strictly confidential. If you experience any issues when applying for this position, please email your resume directly to hr@siegfriedrivera.com. Siegfried Rivera is an equal opportunity employer.