What are the responsibilities and job description for the Legal Assistant - Community Association position at Siegfried Rivera PA?
Legal Assistant - Community Association
Siegfried Rivera has an immediate opening for a Legal Assistant for the community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, and experience supporting attorneys in a fast-paced legal environment. This position is on-site Monday through Friday.
Key Responsibilities
- Provide administrative support to two or more attorneys.
- Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
- Answer phone calls, take messages, and redirect calls when appropriate.
- Perform conflict checks, opening and closing of matters, and new client proposals.
- Maintain regular communication with supervising attorneys and clients.
- Conduct corporate searches and navigate State and DBPR websites for information.
- Maintain organized electronic and physical files, including document and data management.
- Able to adapt to changing priorities and work in a fast-paced environment with a “can do” positive attitude.
Requirements
- Strong organizational skills and exceptional attention to detail.
- Ability to follow detailed instructions and take ownership of assigned tasks and processes from start to completion.
- Ability to manage multiple tasks and deadlines simultaneously.
- Proficiency with Microsoft Office 365 with advanced proficiency in Microsoft Word, including use of templates, styles, track changes, and document automation tools.
- Ability to proofread legal documents accurately.
- Strong interpersonal and communication skills, with a professional and service-oriented approach.
- Ability to work effectively in a team-based office environment, including supporting attorneys who may be working remotely or attending offsite meetings.
Preferred Skills
- Experience preparing draft borrower’s counsel opinion letters for community association loans using firm-approved templates and Microsoft Word document automation tools, under attorney supervision.
- Familiarity with loan commitments, financing transactions, and closing documentation.
- Ability to populate opinion letter templates with transaction-specific information and assemble supporting documentation, including governing documents, resolutions, and corporate search results.
- Experience conducting title searches.
- Familiarity with community association (HOA/condominium) law.
- Bilingual in English and Spanish preferred due to client communication needs.
- Familiar with legal research tools (e.g., TLO), document management systems (e.g. AIM, NetDocs, ATIDS).
The firm offers a comprehensive benefits package and competitive salary. Please submit resume and salary requirement to HR@siegfriedrivera.com. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.