What are the responsibilities and job description for the Legal Assistant (Foreclosure -Collections) position at Siegfried Rivera PA?
Legal Assistant (Foreclosure-Collections)
Siegfried Rivera, P.A. is seeking a Legal Assistant for its Collections & Foreclosure Department. The ideal candidate will have at least two (2) years of experience in HOA and condominium collections, foreclosure matters, and bankruptcy proceedings. Candidates must be detail-oriented, organized, proficient in Microsoft Word, and possess strong communication skills and a working knowledge of Florida laws governing collections, liens, foreclosures, and community associations. This is an on-site position in our Coral Gables office.
Key Responsibilities:
- Manage a high-volume caseload of residential and commercial foreclosure files.
- Prepare letters, notices, claims of liens, payoff statements, and payment plans
- Answer phone calls and e-mails related to collection accounts
- Receive and process payments
- Inputting data into case management software; assigning incoming new cases
- Maintain regular communication with supervising attorneys
- Read and understand account ledgers and breakdown outstanding amounts
- Help develop cases by maintaining contact with internal/external contacts involved in the case, generating status updates
- Keep clients informed by communicating case progress
- Draft and prepare pleadings, motions, notices, affidavits, and other foreclosure-related documents.
- Prepare files for summary judgment hearings, trials, and foreclosure sales.
- Track foreclosure timelines and ensure timely progression of matters
- Schedule and coordinate hearings and communicate with opposing counsel.
- Able to adapt to changing priorities and work in a fast-paced environment with a “can do” positive attitude
- Review and assist with bankruptcy matters affecting collection and foreclosure cases, including monitoring bankruptcy filings, preparing proofs of claim, reviewing notices, and coordinating with attorneys regarding bankruptcy-related actions.
Qualifications:
- Minimum of 2 years’ experience in Condominium and HOA collection and foreclosure matters
- Experience handling bankruptcy-related matters, including reviewing bankruptcy notices, preparing proofs of claim, and understanding the impact of bankruptcy proceedings on collection and foreclosure actions, is strongly preferred.
- Strong understanding of Florida collection, foreclosure, condominium, homeowners' association, and bankruptcy procedures and court rules.
- Must have keen attention to detail and excellent organizational skills
- Ability to manage multiple deadlines in a fast-paced environment.
- Strong computer skills with the ability to learn new software
- Experience with NetDocs is a plus
- Must have proficiency with Microsoft Office
- Seeking a minimum of an associate degree or certificate for legal assistant; however, may substitute experience for qualified/skilled candidates.
- Bilingual candidate is a plus.
The firm offers a comprehensive benefits package and competitive salary. Please submit resume and salary requirement to apply. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.