Administrative Assistant

Siddons-Martin Emergency Group Benefits
Employee-owned company!
Monday-Friday schedule

Company Sponsored Benefits:

• Medical (PPO & HDHP options), Company

HSA match, Dental, Vision, Short-Term
Disability, Accident and Hospital Indemnity
Insurance, Telehealth, Voluntary Life
Insurance, Voluntary Critical Illness

• 401K with Employer Match
• Employee Stock Ownership Program
• Paid Holidays and Paid Time Off
• 4 Weeks Paid Parental Leave
• Paid Training & Safety Equipment

Company Paid Benefits:

• Basic Life & AD&D, Critical Illness
• Insurance, Long-Term Disability
• Employee Assistance Program
• Verizon Wireless Company Discount (eligibility requirements)

Summary
The purpose of an Administrative Assistant is to provide efficient operation of the office. That includes supporting managers and office employees through a variety of tasks relating to organization and communication.

Duties and Responsibilities

• Attends all morning meetings and documents minutes for OOS apparatus, updates on service repairs to be able to update customers through CRM.
• Immediately after the morning meeting, posts all journals flag times in Microsoft F&O.
• Updates the OOS, New Delivery, and call log in CRM daily. Note – All customers should be updated on all OOS apparatus before the end of every 3rd business day.
• Processes all incoming vendor invoices & verify invoices for accuracy, then attaches invoice to purchase order header. Report any errors or updates needed to the Manager immediately.
• Follows up on all purchase orders awaiting invoice.
• Greets and assists all incoming visitors professionally and in a timely manner.
• Receives all parts on the PO.
• Updates daily safety skills.
• Uploads all forms, diagrams, instructions, and/or parts invoices to the work order that were used for the repairs. This would include the check-in sheet, 132-inspection form, pump test, wiring diagrams, etc.
• Process credit card payments in “Pay Trace.”
• Answer all incoming phone calls and transfer them to the proper person.
• Opens, sorts, and distributes all incoming mail.
• Manage stock levels of office supplies and promotional products (Swag).
• Always maintains a neat and professional personal appearance.
• Able to operate a company vehicle for customer or parts pick-up/delivery.
• Performs other tasks that will vary by location.

Qualifications

• Must have strong organizational skills.
• Must have computer skills and familiarity with Microsoft Office, including Outlook, Excel, Word.
• Must have a valid driver’s license with a clean driving record.

Education and/or Experience

• High school diploma or GED

Training Programs and Regular Business Meetings
With appropriate notification, the Admin Assistant agrees to attend and participate in all career specific seminars, training courses, industry related certification programs and internal company training and or meetings recommended or scheduled by the business owner/operator.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.