What are the responsibilities and job description for the Administrative Coordinator position at SHR Talent?
SHR Talent is partnering with a healthcare client in Nashville, TN in its search for an Administrative Coordinator. This on-site Administrative Coordinator role supports the Risk & Insurance Department and serves as a critical partner to executive leadership, ensuring seamless daily operations, effective communication, and the successful execution of administrative and departmental initiatives. This position requires a highly organized, detail-oriented professional with strong experience in healthcare administration and executive-level support.
The Administrative Coordinator will play a key role in standardizing processes, managing departmental workflows, and supporting reporting, claims tracking, and operational improvements. This individual will be responsible for handling confidential information, coordinating meetings and events, managing executive calendars, and serving as a liaison between leadership, staff, and external stakeholders. The ideal candidate thrives in a fast-paced healthcare environment, demonstrates strong analytical and problem-solving skills, and brings a proactive, service-oriented mindset.
This role offers the opportunity to contribute to a high-impact department within a large healthcare system, supporting strategic initiatives, improving operational efficiency, and ensuring high-quality administrative support across multiple levels of the organization.
Responsibilities:
- Provide high-level administrative support to department executives, including calendar management, scheduling, and travel coordination
- Lead and support process standardization, workflow improvements, and departmental reporting and data management initiatives
- Coordinate meetings, conferences, webinars, and events, including logistics, materials, and communication with stakeholders
- Manage documentation, correspondence, claims tracking, and file systems while ensuring accuracy, confidentiality, and compliance
- Serve as a liaison between leadership, staff, and external partners while supporting day-to-day office operations and special projects
Qualifications:
- Associate’s or Bachelor’s degree, preferred, or equivalent combination of education and experience
- Relevant certifications not required; healthcare or administrative certifications, a plus
- 5 years of administrative experience, including executive-level support within healthcare or hospital operations, preferred
- Advanced proficiency in Microsoft Office Suite and experience with systems such as Concur, DocuSign, and database tools
- Strong organizational, time management, and multitasking abilities; excellent communication, interpersonal, and problem-solving skills; ability to handle confidential information and work effectively in a fast-paced, team-oriented environment