Office Assistant/Bookkeeper

Job Overview

Are you detail-oriented, highly organized, and comfortable working with numbers? Do you have experience in bookkeeping, financial management, and office administration? We are looking for a reliable and motivated bookkeeper to oversee daily financial operations while providing essential administrative and front desk support.

The ideal candidate is proactive, organized, and committed to maintaining accurate financial records, supporting efficient office operations, and contributing to a positive team environment.

Responsibilities & Duties

• Perform daily bookkeeping and accounting tasks, including maintaining general ledger accounts and preparing invoices.
• Accurately record, review, and reconcile financial transactions in a timely manner.
• Prepare balance sheets, income statements, and other financial reports as needed.
• Manage accounts payable and accounts receivable.
• Reconcile bank and credit card statements and investigate discrepancies.
• Maintain organized, accurate, and up-to-date financial records.
• Perform payroll processing and related record keeping.
• Ensure financial records and bookkeeping practices comply with applicable regulations and company policies.
• Assist with daily office operations to maintain an efficient and organized workflow.
• Provide front desk support, including answering phone calls professionally, directing inquiries, and greeting visitors.
• Perform general administrative duties, including filing, data entry, document preparation, and record management.
• Support the team with additional administrative tasks and operational needs as required.

Qualifications & Requirements

• Minimum of 5 years of bookkeeping experience.
• Previous experience as a bookkeeper, or in a similar accounting or administrative role.
• Proficiency in QuickBooks and Microsoft Office applications.
• Experience with payroll systems and payroll processing.
• Strong understanding of bookkeeping principles, financial records, and account reconciliation.
• Excellent organizational skills and the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong problem-solving skills and the ability to identify and resolve discrepancies.
• Ability to work independently, take initiative, and collaborate effectively with a team.
• A professional demeanor, positive attitude, and commitment to maintaining confidentiality.
• Ability to prioritize responsibilities, meet deadlines, and adapt to changing business needs.

Ideal Candidate

The ideal candidate is dependable, trustworthy, and detail-oriented, with a strong work ethic and a proactive approach to problem-solving. They take pride in maintaining accurate financial records, keeping office operations running smoothly, and providing professional support to customers and team members.

Pay: $20.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• This job requires 5 years of experience with QuickBooks.
• Do you prefer open office space or individual office space? Explain.
• Explain a time you had to juggle multiple tasks at once.

Work Location: In person

Salary : $20 - $40