Office & Accounting Coordinator

Compensation: To $55K

Job Overview – Office & Accounting Coordinator – 34180

A growing organization is seeking a highly organized and detail-oriented Office & Accounting Coordinator to support day-to-day administrative, accounting, and office operations. This role is a key point of contact for visitors, internal staff, and vendors, while also assisting with accounts payable, invoicing, and basic IT coordination.

This is a highly visible, multi-functional position requiring strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative & Front Office Support

• Greet and assist visitors, ensuring a professional and welcoming environment
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail
• Coordinate meetings, events, and travel arrangements for staff and guests
• Order, stock, and maintain office supplies and equipment
• Liaise with vendors for office services (cleaning, maintenance, equipment, etc.)
  
  
  

Accounting Support

• Process customer invoices and ensure timely submission
• Manage vendor invoices, including coding, entry, and routing for approval
• Assist with accounts payable processes and payment coordination
• Investigate and resolve invoice discrepancies
• Maintain organized financial records and supporting documentation
  
  
  

Office Operations & Coordination

• Maintain internal tracking documents, files, and spreadsheets
• Support general office operations and cross-functional team needs
• Assist with special projects as assigned
  
  
  

IT & Systems Coordination

• Act as a liaison between internal users and external IT support providers
• Coordinate basic IT needs, including equipment setup, troubleshooting, and repairs
• Assist with maintaining office technology and communication tools
• Support mobile device and office technology administration
  
  
  

Requirements

• 2 years of experience in administrative, accounting, or office support roles
• Experience with accounts payable or invoicing processes preferred
• Familiarity with ERP systems and Microsoft Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Proactive, adaptable, and team-oriented mindset
  
  
  

Additional Job Details

Workplace Policy:

Seniority Level: Associate

Linked In Poster:

About Our Process

• We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in.
• Non-Local Candidates: Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon.
• Candidates for all Sherpa opportunities must be authorized to work in the United States.
• Sherpa is an Equal Opportunity Employer.