Accounts Payable (AP) Specialist

Job Summary
We are seeking a motivated and detail-oriented Accounts Payable (AP) Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company's outgoing payments, ensuring accuracy and compliance with financial policies and procedures. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our accounting processes. This position offers an exciting opportunity to contribute to a fast-paced organization that values precision, efficiency, and teamwork.

Responsibilities

• Process all accounts payable transactions accurately and efficiently using accounting software such as Workday, SAP, or QuickBooks.
• Verify invoice details against purchase orders, contracts, and receipts to ensure correctness before approval.
• Reconcile vendor statements and resolve discrepancies promptly through effective communication with suppliers.
• Maintain detailed records of all AP transactions, including journal entries, debits & credits, and supporting documentation.
• Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) controls during all processes.
• Prepare and review weekly accounts payable reports, including aging analysis and payment schedules.
• Assist with month-end closing activities related to accounts payable and general ledger reconciliation.
• Support other financial functions such as accounts receivable, payroll management, and benefits administration as needed.

Requirements

• Proven experience in accounts payable or related accounting roles within a corporate or public accounting environment.
• Strong understanding of financial concepts including double entry bookkeeping, journal entries, and general ledger accounting.
• Proficiency with accounting software such as Workday, Paychex, Sage, PeopleSoft, Ceridian, or UltiPro; familiarity with QuickBooks or Quicken is a plus.
• Knowledge of compliance standards including SOX regulations and GAAP guidelines.
• Excellent data entry skills with high accuracy; experience with 10 key typing is preferred.
• Ability to analyze financial data critically and perform account reconciliation efficiently.
• Familiarity with HRIS systems like ADP or Kronos for payroll-related functions is advantageous.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills for liaising with vendors, internal teams, and auditors. Join us as an Accounts Payable Specialist and become an integral part of our finance team dedicated to maintaining excellence in financial operations!

Pay: $20.00 - $22.00 per hour

Work Location: In person

Salary : $20 - $22